A26-0700 OEMSRPMAS ALAMO FLAIL ROTARY SLOPE MOWERS

This solicitation issued by the East Baton Rouge City Parish Purchasing department seeks to establish firm pricing for the purchase and delivery of Original Equipment Manufacturer (OEM) replacement parts for Alamo flail, rotary, and slope mowers, as well as hourly labor rates for repairs and installations. The contract is designed for as-needed procurement, meaning specific quantities are not guaranteed. All parts must be new and current, and grey market goods are strictly prohibited. Authorized service facilities must be located within a 50-mile radius of the intersection of Tom Drive. The award will be granted to the vendor with the lowest total weighted award, calculated based on the vendor's labor rate, restocking charges, and OEM standard replacement parts discounts. The contract requires a minimum one-year written warranty on all workmanship and materials. Labor hours must adhere to the manufacturer's flat rate labor guide. Bidders must provide a letter from the manufacturer confirming their status as an authorized dealer. For any chemicals or hazardous materials, registration with the EPA and the Louisiana Department of Agriculture is mandatory. Payment terms are set at 30 days after receipt of a properly executed invoice or delivery. The procurement is open to certified small, minority, and women-owned businesses, and contractors must comply with various federal and state regulations, including the Davis-Bacon Act for construction contracts over 2,000 dollars and cybersecurity training requirements for those accessing City-Parish IT assets.