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AAA Health Maintenance Services: Vision, Hearing, Dental, Prescriptions, and More

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RFP-CE-AAA-HMS-07-26State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The Houston-Galveston Area Council (H-GAC) is soliciting proposals under RFP-CE-AAA-HMS-07-26 for Health Maintenance Services to support the Area Agency on Aging. This initiative, governed by the Older Americans Act Title III, aims to provide vision, hearing, dental, and prescription services to individuals aged 60 and older, prioritizing those with the greatest social and economic needs. Services must be delivered across the 12-county H-GAC service region, and contractors are required to serve entire counties rather than partial areas. The contract is structured on an as-needed basis, typically featuring an initial one-year term with up to four optional one-year renewal periods. Eligible respondents must have been in business under the same name for at least three years or hold a current contract with the State of Texas. Award decisions are based on a 100-point scoring system, with a minimum score of 75 required for eligibility, followed by approval from the Aging and Disability Advisory Committee and the H-GAC Board of Directors. Contractors must adhere to strict compliance standards, including HIPAA confidentiality, Texas Government Code cybersecurity training, and the payment of prevailing wages under the Davis Bacon Act. Financial terms include monthly invoicing via electronic ACH with a standard Net 30 payment term, though some funding sources may extend this to 90 days. Pricing is established based on submitted budgets and state-mandated caps.

General Info

Deliver health services to vulnerable older adults in 13 Texas counties under Older Americans Act, with federal compliance and performance-based payment.

Agency

Texas → Community & Environmental - Area Agency on AgingView Agency

NAICS

624190 - Other Individual and Family ServicesView NAICS

Place of Performance

TX, USA

Set-Aside

NONE

Documents

(4)

State Services for the Aging: Unit Cost for Services Report FY 2024

PDFreport

RFP-CE-AAA-HMS-07-26 AAA Health Maintenance Services Vision Hearing Dental Prescriptions

PDFrfp

FY25 Uniform Rate Negotiation Workbook Instructions

PDFinstruction-guide

GP Core Template for Solicitation Certification 11.2.23

PDF9 pagescontract-document

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyTexas → Community & Environmental - Area Agency on Aging
Contacts2 people available
OfficeHouston, TX, 77027, USA
Organization / Agency
Texas → Community & Environmental - Area Agency on Aging
View Agency Profile
Office AddressHouston, TX, 77027, USA
Contacts
Aaron SturgeonAssistant Director
Allison CruzProcurement Coordinator

Interested Companies (4)

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Jet Management Services, LLC dba Jet Dental
Columbus Medical Services, LLC dba The Columbus Organization
Blue Bell, PA
SilverCare
Sugar Land, TX

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Full Description

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The Houston-Galveston Area Council (H-GAC) is the region-wide voluntary association of 133 local governments and local elected officials in the 13-county Gulf Coast Planning region of Texas. Local elected officials organized H-GAC in 1966 after authorization by State enabling legislation. Its service area is 12,500 square miles and includes more than 7-million residents. H-GAC is governed by a 36-member Board of Directors composed of local elected officials, who serve on the governing bodies of member local governments. All H-GAC programs are carried out under the policy direction of its Board of Directors. H-GAC's mission is to serve as the instrument of local government cooperation, promoting the region's orderly development and the safety and welfare of its residents. H-GAC is the regional organization through which local governments consider issues and cooperate in solving area-wide problems. Agency programs emphasize local government concerns, such as transportation, air and water quality, criminal justice, demographic analysis, mapping programs, and intergovernmental purchasing. H-GAC also serves its citizens through workforce development programs, services to the aging and elderly, and small business finance programs. The Area Agency on Aging (AAA) is responsible for managing the Older Americans Act (OAA) and other state funded programs to provide service that helps older individuals live full, healthy, and productive lives. The target population are those individuals 60 years of age and older (with special emphasis on those living in rural areas) with greatest social and economic need, including minorities, persons with severe disabilities, limited English speaking ability, and with Alzheimer's disease or related disorders. (See 42 U.S. Code (USC) Section 3026, and Older Americans Act of 1965, as amended). The aims of the Older Americans Act (OAA) Title III program are to secure and maintain maximum independence and dignity in a home environment for older individuals capable of self-care with appropriate supportive service; remove individual and social barriers to economic and personal independence for older individuals; provide a continuum of care for vulnerable older individuals; and secure the opportunity for older individuals to receive managed in-home and community-based long-term care services. Applicants will furnish services for all older persons; however, applicants will target services to eligible persons in greatest need. Targeting services: (1) ensures those in most need receive services, (2) reduces social and economic barriers, and (3) promotes personal independence for older persons. Service Contractors will comply with the provisions on targeting contained in the OAA, as amended.

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