AAHA/ Capitol Cafeteria Furniture

The contract pertains to the procurement, delivery, storage, assembly, and installation of specific cafeteria furniture for the Colorado State Capitol under solicitation number DQ1-AAHA-2026000373-2, issued by the Colorado Department of Personnel & Administration – Capital Construction/Controlled Maintenance. Bidders must strictly adhere to the furniture specifications in Attachment 1, which detail exact manufacturer names, model numbers, finishes, dimensions, upholstery, and accessories; no substitutions, alternates, or equivalent products are permitted. The work must be completed between June 1, 2026, and December 1, 2026, during the State Legislature’s recess, with all furniture received and stored at the contractor’s facility at no additional cost to the State until installation is authorized. Ownership transfers to the State only after final delivery, installation, and written acceptance by the State Project Manager. Pricing must be firm for the life of the contract and include all costs for furniture, shipping, and installation, with the cumulative total cost used as the primary factor in award evaluation, though price/cost remains the dominant consideration in determining the most advantageous offer. The estimated contract value is capped at $250,000, and bids must be submitted via email by 3:00 PM MT on May 29, 2026, using the prescribed Exhibit C Bidder Response Form, Exhibit B and B1 pricing documents, and a completed W-9 form; online VSS submissions are prohibited. The contractor must hold current SAM registration with a valid Unique Entity ID, comply with equal opportunity and Davis-Bacon Act requirements if federal funds are involved, maintain workers' compensation, commercial general liability, automobile liability, and professional/privacy insurance with minimum limits and an AM Best A-VIII rating or better, and meet all safety standards under OSHA. All invoices must conform strictly to the terms of the purchase order, and payment is due within 45 days of acceptance, with interest accruing at statutory rates for late payments. The contractor is responsible for verifying all manufacturer lead times and coordinating logistics to meet the schedule, with time being of the essence. Final acceptance requires a walkthrough, punch list resolution, and submission of a final inventory list confirming compliance with specs. The contract term extends through June 30, 2027, and the sole point of contact for all matters is Larry Ryan, Purchasing Agent.