Access Control System Replacement and Maintenance

The County of San Mateo Department of Public Works is soliciting proposals for the replacement and maintenance of its access control systems across more than 40 locations. The project involves replacing the existing Johnson Controls P2000 system with a modern, centralized, open-architecture Avigilon Unity based system utilizing Mercury controllers. The scope of work includes the planning, procurement, installation, configuration, and integration of an Electronic Security System and Access Control Alarm Monitoring System, as well as the integration of automatic door operators. The engineer's estimate for the replacement portion of the project is between $2,399,000 and $3,065,000. The contract is structured into two separate agreements over a total term of approximately seven years, consisting of a replacement agreement lasting about two years and a subsequent five-year maintenance agreement. Qualified contractors must hold C-7 or C-10 licenses and possess Avigilon integrator certification. Key performance requirements include credential verification and door unlocking within two seconds and alarm reporting within three seconds. Award will be based on the best overall value, evaluated through technical qualifications and price. Contractors must comply with strict regulatory and security standards, including California Labor Code prevailing wage requirements, ADA accessibility standards, and mandatory background checks and LiveScan fingerprinting for all staff. Required financial guarantees include a bid bond of at least 10 percent, as well as performance and payment bonds. Proposals must be submitted via OpenGov by October 14, 2026, and must adhere to specific formatting guidelines, including a 25-page maximum for the technical proposal.