Activation & Occupancy Planner

The contract involves selecting a qualified Activation and Occupancy Planner to support the University Medical Center of El Paso (UMC) in executing the activation and occupancy planning for the UMC 2025 Bond Implementation Projects. The scope of work includes managing the transition of newly constructed or renovated facilities into operational use, coordinating move teams, developing detailed move and activation plans, and ensuring seamless occupancy of spaces such as the expansion of surgical services and off-campus clinics. The selected firm will work under the direction of the Assistant Administrator of Planning, Design and Construction, who oversees the entire bond project, including contract administration, stakeholder communication, and project coordination. The projects detailed include a surgical services expansion on the main campus and an off-campus physical therapy addition, each requiring meticulous planning to facilitate smooth transitions from construction to operational readiness. The procurement process is governed by specific guidelines, including a comprehensive scope of services outlined in Exhibit B, which details phases such as planning, execution, and post-move activities. The contract size ranges from $500,000 to $2,000,000, with a focus on providing value and effective project management. Additional documents specify insurance requirements, reimbursable expense limits, and contractual terms, ensuring that the selected firm maintains appropriate coverage and adheres to budget constraints. The RFQ process emphasizes evaluating proposals based on value, with a mandatory pre-submittal meeting scheduled and a submission deadline of November 12, 2025. Overall, the contract aims to facilitate a well-coordinated, efficient transition of healthcare facilities to support UMC’s expansion and service delivery goals.