Advisory Council Services

The contract under solicitation number HHS0017451, titled Advisory Council Services, is issued by the Texas Health and Human Services Commission to provide comprehensive support for the Family Support Services parent and youth advisory councils. The scope of work includes delivering virtual training sessions scheduled with the Advisory Council Staff Coordinator, which may occur during evenings and weekends, and managing participant compensation for both in-person and virtual meetings. Compensation covers travel expenses, lodging, meals, childcare, and honoraria, with all payments processed monthly based on itemized participation tracking documents provided by FSS. All services must be performed virtually online, and personnel assigned to the contract must be at least 18 years of age. The contractor is responsible for furnishing all labor, equipment, materials, tools, and supplies necessary to fulfill the requirements. The contract term runs from September 1, 2026, through August 31, 2029, with no automatic renewals, though the agency reserves the right to extend the term by up to one year for continuity or transition purposes. The contract is priced as a firm-fixed, all-inclusive total of $28,781, broken into five line items covering lodging, transportation, childcare, virtual meeting honoraria, and an unspecified item subject to annual adjustment. Pricing must be submitted via Exhibit C, and no additional costs such as per diem, travel, hotels, equipment, or office space may be invoiced. Payments are contingent upon satisfaction of services, and invoices must be submitted monthly with detailed descriptions matching the scope and priced according to Exhibit C. The contractor must possess an 11-digit Texas Identification Number to receive payment and is subject to audit, debt offset, and compliance with the Texas Prompt Payment Act. Legal obligations include indemnifying the State of Texas, adhering to Title VI of the Civil Rights Act, Section 504 of the Rehabilitation Act, the Americans with Disabilities Act, and Title IX, as well as using E-Verify for employment eligibility verification. The contractor must maintain $1 million in umbrella liability insurance, ensure all subcontractors comply with insurance requirements, and retain certificates for seven years post-contract. All deliverables must meet industry standards, be free of defects, and conform to contract specifications. The state retains full ownership of all work product and intellectual property. Proposals must be submitted electronically via email to pcsbids@hhs.texas.gov or through the HHS Online Bid Room by July 15, 2026,