Aerial Communication Pole Work, Pole Maintenance, Emergency Call Out Services, and Pole Violation Remediation

The City of Sherwood is seeking qualified, licensed, and insured contractors for solicitation ITB-2026-0002 to provide comprehensive aerial communication pole services for Sherwood Broadband. The scope of work includes routine pole maintenance, emergency call-out response, fiber optic splicing, and the remediation of pole violations, such as National Electrical Safety Code and joint-use attachment violations. Services encompass the installation, removal, and relocation of fiber optic cables and hardware on poles owned or leased by the City or third-party owners within the service area. The contract is structured as an annual agreement not to exceed 50,000 dollars per year, with an initial one-year term from November 16, 2026, through October 31, 2027, and options to extend for up to four additional years. Technical requirements mandate that all work comply with OSHA, NESC, NEC, ANSI, and MUTCD standards. Splicing technicians must hold certifications from recognized bodies such as BICSI or FOA, and all new splices must undergo bi-directional OTDR testing with a maximum acceptable loss of 0.10 dB per splice. Contractors are required to provide a dedicated project manager and a 24-hour emergency dispatch contact. Deliverables include as-built fiber routing and splice diagrams compatible with the Sherwood GIS system, as well as pole condition documentation featuring geotagged photographs. Bids must be submitted electronically by October 29, 2026, and include a completed bid schedule and certification of resident bidder status per ORS 279A.120.