This Combined Synopsis/Solicitation opportunity from Department Of Defense was posted on September 12, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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AFDW PACOM FY26 FORUM

Closed

FA521526Q0046Federal

Submission Closed09/14/2026, 05:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 721110

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AI Contract Overview

Solicitation FA521526Q0046 is a firm-fixed-price request for quotes for comprehensive operational, logistical, and technical services to support the Air Force District of Washington (AFDW) FY26 Forum. The event will take place in Sydney, New South Wales, from September 21 to September 23, 2026. The selected contractor will be responsible for project management, venue coordination for 69 personnel, audiovisual and IT system support with a 99.9 percent uptime requirement, registration and badge operations, catering management, and security coordination. Key personnel requirements include a Project Manager with at least five years of experience in high-level defense conferences and a Lead Audiovisual Technician with professional certifications and three years of experience. The government will award a single contract to the responsible offeror determined to be the best value based on technical acceptability and price. Technical proposals are evaluated on a subjective scale from unacceptable to outstanding, with additional credit given for accommodations that exceed the Performance Work Statement. Invoicing must be processed through the Wide Area WorkFlow system. While the original response deadline was September 11, 2026, Amendment 0001 extended the submission deadline to 7:00 PM HST on September 13, 2026. The contract structure includes a primary conference package with provisions for an initial deposit covering catering minimums and meeting space rentals, followed by a final payment for the remaining balance.

General Info

Firm-fixed-price contract for AFDW FY26 Forum operational and technical support in Sydney.

Agency

Department Of Defense → FA5215 766 Ess Pkp

NAICS

721110 - Hotels (except Casino Hotels) and Motels

Place of Performance

Sydney, AU-NSW, 2000, AUS

Set-Aside

NONE

Documents

FA521526Q0046 - AFDW FY26 PACOM Forum

rfp

High

FA521526Q0046 - AFDW FY26 PACOM Forum

rfq

High

FA521526Q0046 Amendment 0001

amendment

High

FA521526Q0046 Price Quote Spreadsheet - AFDW PACOM FY26 FORUM

rfq

High

FY26 Forum Operational and Technical Services PWS

sow

High

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedSep 11

Combined Synopsis

Notice updatedSep 12

Response deadline changed from Sep 12, 2026 to Sep 14, 2026. The notice description changed.

Response DeadlineSep 14

Deadline has passed

Submission Closed

09/14/2026, 05:00:00 AM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → FA5215 766 Ess Pkp

Contacts2 people available

OfficeJBPHH, HI, 96860-4928, USA

Organization / AgencyDepartment Of Defense → FA5215 766 Ess Pkp

Office AddressJBPHH, HI, 96860-4928, USA

Contacts

Brianna Davis

Hanae Phillips

Full Description

Amendment 01, 11 Sep HST. Extended the response due date from 1800/6:00PM HST Friday, 11 September 2026 to 1900/7:00PM HST Sunday, 13 September 2026.

The Contractor shall provide comprehensive operational, logistical, and technical services for the FY26 Conference (Air Force
District of Washington, Military Personnel Exchange Program, ODE Indo-Pacific) AFDW, MPEP/ODE INDOPACIFIC, 21-23
September 2026.

Services include project management; setup/transition/teardown of designated conference spaces (large event space for 69
personnel, Boardroom for Office/Secretariat, and break out rooms with working-lunch configurations); AV/IT systems;
registration and badges; on-site desk operations; catering management to meet required food-and-beverage minimums while
aligning service times and preventing surcharges; security coordination; and post-event reporting and bill reconciliation, in
accordance with JTR 0302 and AFI 16-107.

The conference dates are 21-23 September 2026. Therefore, this solicitation is posted with a quick response due date suspense.