AFSB Special system maintenance and repair, Darby Military Community, Italy

NOTE (2): this combined synopsis-solicitation has been amended on April 29, 2016, in order to delete CLINs 1004 and 2004. The mentioned two CLINs erroneously included the one time repair of air dryer system; this service must be performed during the base year only. Subsequently, the numbers of the CLINs have been corrected for option year one and option year two (1001 through 1005 and 7501; 2001 through 2005 and 7502). The due in date has been postponed through May 6, 2016, 12:00PM (GMT+01:00, Rome). NOTE (1): this combined synopsis-solicitation has been amended on April 21, 2016 (see para. (ix), point 2) Certification, letter B) ). Additionally, the Performance Work Statement updated on April 21, 2016, was uploaded. Solicitation Number: W912PF-16-R-0010 AFSB Special system maintenance and repair, Darby Military Community, Italy Notice Type: Combined Synopsis/Solicitation Synopsis: (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 using Simplified Acquisition Procedures for commercial information found at FAR 13 and as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is W912PF-16-R-0010 and the solicitation is issued as a request for quotation (RFQ). (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC Number/Effective Date: 2005-87-2 / 04-06-2016. (iv) This part, except for Subpart 19.6, applies only in the United States or its outlying areas. This procurement is not a set-aside. The associated NAICS code is 811310. (v) The purpose of this combined synopsis/solicitation is to perform, for a period of base year plus two (2) option years, the performance of maintenance and repair of special systems and described in the attached Performance Work Statement. Offerors are required to indicate the unit price and the total cost for the following items. Base year 0001-Monthly maintenance of compressed air system, in accordance with (IAW) the attached Performance Work Statement, paragraphs 2.3.1, 2.3.1.1 and 2.3.1.2. Quantity 12 Unit of issue: months Unit price ____________ Total amount_________ 0002- Monthly maintenance of Oil distribution system, in accordance with (IAW) the attached Performance Work Statement, paragraph 2.3.2, 2.3.2.1. Quantity 12 Unit of issue: months Unit price ____________ Total amount_________ 0003- Monthly maintenance of anti-freeze recycling system, in accordance with (IAW) the attached Performance Work Statement, paragraph 2.3.3 and 2.3.3.1. Quantity 12 Unit of issue: months Unit price ____________ Total amount_________ 0004-One time repair of air dryer system, in accordance with (IAW) the attached Performance Work Statement, paragraph 2.3.1.2. Quantity 1 Unit of issue: each Unit price ____________ Total amount_________ 0005- Unscheduled repair material, in accordance with (IAW) paragraph 2.2.3.2 of the attached Performance Work Statement. The vendors are not requested to price this line Item. This item will be priced by the Government at the time of award. The Government estimated amount for this Line Item is EURO 17,692.02 (NTE). Quantity 1 Unit of issue: each Unit price ____________ Total amount_________ 0006- Unscheduled repair labor hours, in accordance with (IAW) the attached Performance Work Statement. Note: The time begins when the worker arrives at the work site and ends when the worker departs from the work site. The hourly rate shall include transportation costs. Quantity 480 Unit of issue: hours Unit price ____________ Total amount_________ 7500-Contract Manpower Reporting, in accordance with (IAW) para. 5.5 of the attached Performance Work Statement: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the subject contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ and then click on - Department of the Army CMRA or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016. Contractors may direct questions to the help desk by clicking on - Send an email which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website. Quantity 1 Unit of issue: Each Unit price ___________ Total amount____________ Option year one 1001-Monthly maintenance of compressed air system, in accordance with (IAW) the attached Performance Work Statement, paragraphs 2.3.1, 2.3.1.1 and 2.3.1.2. Quantity 12 Unit of issue: months Unit price ____________ Total amount_________ 1002- Monthly maintenance of Oil distribution system, in accordance with (IAW) the attached Performance Work Statement, paragraph 2.3.2, 2.3.2.1. Quantity 12 Unit of issue: months Unit price ____________ Total amount_________ 1003- Monthly maintenance of anti-freeze recycling system, in accordance with (IAW) the attached Performance Work Statement, paragraph 2.3.3 and 2.3.3.1. Quantity 12 Unit of issue: months Unit price ____________ Total amount_________ 1004- Unscheduled repair material, in accordance with (IAW) paragraph 2.2.3.2 of the attached Performance Work Statement. The vendors are not requested to price this line Item. This item will be priced by the Government at the time of award. The Government estimated amount for this Line Item is EURO 17,692.02 (NTE). Quantity 1 Unit of issue: each Unit price ____________ Total amount_________ 1005- Unscheduled repair labor hours, in accordance with (IAW) the attached Performance Work Statement. Note: The time begins when the worker arrives at the work site and ends when the worker departs from the work site. The hourly rate shall include transportation costs. Quantity 480 Unit of issue: hours Unit price ____________ Total amount_________ 7501-Contract Manpower Reporting, in accordance with (IAW) para. 5.5 of the attached Performance Work Statement: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the subject contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ and then click on - Department of the Army CMRA or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016. Contractors may direct questions to the help desk by clicking on - Send an email which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website. Quantity 1 Unit of issue: Each Unit price ___________ Total amount____________ Option year two 2001-Monthly maintenance of compressed air system, in accordance with (IAW) the attached Performance Work Statement, paragraphs 2.3.1, 2.3.1.1 and 2.3.1.2. Quantity 12 Unit of issue: months Unit price ____________ Total amount_________ 2002- Monthly maintenance of Oil distribution system, in accordance with (IAW) the attached Performance Work Statement, paragraph 2.3.2, 2.3.2.1. Quantity 12 Unit of issue: months Unit price ____________ Total amount_________ 2003- Monthly maintenance of anti-freeze recycling system, in accordance with (IAW) the attached Performance Work Statement, paragraph 2.3.3 and 2.3.3.1. Quantity 12 Unit of issue: months Unit price ____________ Total amount_________ 2004- Unscheduled repair material, in accordance with (IAW) paragraph 2.2.3.2 of the attached Performance Work Statement. The vendors are not requested to price this line Item. This item will be priced by the Government at the time of award. The Government estimated amount for this Line Item is EURO 17,692.02 (NTE). Quantity 1 Unit of issue: each Unit price ____________ Total amount_________ 2005- Unscheduled repair labor hours, in accordance with (IAW) the attached Performance Work Statement. Note: The time begins when the worker arrives at the work site and ends when the worker departs from the work site. The hourly rate shall include transportation costs. Quantity 480 Unit of issue: hours Unit price ____________ Total amount_________ 7502-Contract Manpower Reporting, in accordance with (IAW) para. 5.5 of the attached Performance Work Statement: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the subject contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ and then click on - Department of the Army CMRA or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016. Contractors may direct questions to the help desk by clicking on - Send an email which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website. Quantity 1 Unit of issue: Each Unit price ___________ Total amount____________ (vi) Description of the requirements for the items being required: The purpose of this combined synopsis/solicitation is to purchase the following services: Maintenance and performance of maintenance and repair of special systems within the facilities used by the 405th AFSBn - Africa - located in Camp Darby, Tirrenia (Pisa), Italy. (vii) Dates and places of delivery and acceptance and FOB point: Required Period of Performance: determined upon contract award. Location: The services will take place at Camp Darby, Tirrenia (Pisa), Italy. FOB destination. (viii) The provision at 52.212-1, Instructions to Offerors'Commercial, applies to this acquisition. An addenda to this clause is provided in Attachment 1. Offerors are reminded that to be awarded a government contract you MUST possess a DUNS (Dun & Bradstreet; phone: 02-28-455-379) and NCAGE (www.dlis.dla.mil/Forms/Form_AC135.asp) numbers and be registered in SAM (https://www.sam.gov/portal/public/SAM/) in accordance with FAR 52.204-7 Alt I entitled System for Award Management Registration (August 2012). (ix) The provision at 52.212-2, Evaluation - Commercial Items, applies to this acquisition. The addendum to paragraph (a) is as follows: the Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The following factors shall be used to evaluate offers: Price, Certification and Experience. 1) Price: The price quote will be evaluated separately from the other factors. A contract will be awarded to the Vendor who has submitted the lowest price technically acceptable. Quotes will be evaluated for fair and reasonableness and for unbalanced pricing. 2) Certification: A) Copy of the Certificate of the Chamber of Commerce (Certificato di Iscrizione alla Camera di Commercio, CCIA (ordinario)), showing the following letters: "A" Electric, "C" HVAC systems, "D" hydraulic systems (Plumbing), "E" Gas distribution Systems of any kind. The offeror shall provide with the proposal a copy certified and not older than two (2) months at time set forth for the receipt of the offer. Note: After the awarding of the contract (only after contract award) the prime contractor may decide to submit a request to sub-contract (sub-contractor's certifications must be demonstrated, sub without proper certifications will not be accepted); B) The Vendor or his Sub-contractor/s must be an "Officina Autorizzata" Ceccato and RAASM, in accordance with the attached Performance Work Statement, paragraph 2.1 (a), - The Contractor will provide proper documentation attesting that contractor or sub-contractor/s is/are fully authorized to work on Ceccato/ RAASM equipment. 3) Experience: The Vendors must demonstrate that they have experience in providing similar services. The Vendors shall provide contract information of three (3) relevant works/services currently being performed or completed within five (5) years of the combined synopsis-solicitation release date. The works should be similar or greater in scope, magnitude and complexity to this combined synopsis-solicitation (see the following Note). NOTE: the Vendors must submit three (3) experience questionnaires. The first one regarding the management of oil and anti-freeze distribution systems; the second one regarding the experience on electric systems (both on electric panels and on electric equipment). The third and last one regarding the experience with compressed air system, to include components and equipment. The technical factor will be rated using an Acceptable/Unacceptable rating. Acceptable: the proposal clearly meets the minimum requirements of the combined synopsis-solicitation. Unacceptable: the proposal does not clearly meet the minimum requirements of the combined synopsis-solicitation. The Offerors are required to use the Experience questionnaire format. Documentation requested for the responsibility determination: A- Copy of the DURC. The offeror shall provide with the proposal a copy certified and not older than ninety (90) days at the time set for the receipt of the offer of the DURC. Self-certifications are not allowed. The document MUST include the following statement otherwise the proposal will be rejected - Con il presente documento si dichara che l'impresa RISULTA REGOLARE ai fini del DURC. B- Copy of - Dichiarazione di non essere oggetto di provvedimenti di sospensione o interdittivi di cui all'art. 14 del D.Lgs. 81-2008. (x) Offerors must submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items, using the SAM (https://www.sam.gov/portal/public/SAM/) website described in paragraph (viii). (xi) The provision at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. (xii) The provision at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items, applies to this acquisition. The specific FAR clauses listed in this applicable to this acquisition are identified under the - Additional contract requirements paragraph, below. (xiii) Additional contract requirements: a) Site Visit: The site visit will be held on April 20, 2016, 10:00AM. The meeting point will be Gate #27, Camp Darby, Depot Area. In order to participate all interested parties are invited to indicate their interest by submitting an email not later than Close of Business (COB) April 12, 2016, to the following e-mail address: contact@example.gov. Please attach copy of your Identity Card to the e-mail. Please indicate in your e-mail the solicitation number (W912PF-16-R-0010) and the name of the company, address, phone number, fax number, e-mail address, and name of the person (maximum two) who will be present at the site visit: first name, last name, date of birth, place of birth, type and number of identification document. Not indicating interest as described above does not preclude your firm from participating in this requirement. b) The offeror is solely responsible for the performance of all inspection, tests requirements and quality control. c) This contract will utilize Wide Area Workflow (WAWF) which is a secure Web-based system for electronic invoicing, receipt and acceptance. The WAWF application enables electronic form submission of Invoices and Government Inspection and Acceptance documents in order to support DoD's goal of moving to a paperless acquisition process. d) The following provisions and clauses are applicable to this procurement: FAR 52.225-17 EVALUATION OF FOREIGN CURRENCY OFFERS (FEB 2000); 52.212-4 Alt I -- Contract Terms and Conditions -- Commercial Items; 52.204-7 System for Award Management JUL 2013; 52.204-7 Alt I System for Award Management-- Alternate I JUL 2013; 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards JUL 2013; 52.228-4 Workers' Compensation and War-Hazard Insurance Overseas APR 1984; 52.232-8 Discounts For Prompt Payment FEB 2002; 52.237-1 Site Visit APR 1984; 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation APR 1984; FAR 52.242-15 Stop-Work Order; 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (MAR 2015); 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (MAY 2015); 52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991); 52.216-31 TIME-AND-MATERIALS/LABOR-HOUR PROPOSAL REQUIREMENTS--COMMERCIAL ITEM ACQUISITION (FEB 2007); 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999); 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000); 52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF CONTRACT (FEB 2000); 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998); 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998); 252.201-7000 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 1991); 252.204-7007 ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2015); 252.222-7002 COMPLIANCE WITH LOCAL LABOR LAWS (OVERSEAS) (JUN 1997); 252.222-7003 PERMIT FROM ITALIAN INSPECTORATE OF LABOR (JUNE 1997); 252.223-7006 PROHIBITION ON STORAGE, TREATMENT, AND DISPOSAL OF TOXIC OR HAZARDOUS MATERIALS--BASIC (SEP 2014); 252.225-7041 CORRESPONDENCE IN ENGLISH (JUNE 1997); 252.225-7043 ANTITERRORISM/FORCE PROTECTION POLICY FOR DEFENSE CONTRACTORS OUTSIDE THE UNITED STATES (MAR 2006); 252.229-7000; INVOICES EXCLUSIVE OF TAXES OR DUTIES (JUNE 1997); 252.229-7001 TAX RELIEF (SEPT 2014); 252.229-7003 TAX EXEMPTIONS (ITALY) (MAR 2012); 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013); 252.232-7008 ASSIGNMENT OF CLAIMS (OVERSEAS) (JUNE 1997); 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism; 252.225-7031 Secondary Arab Boycott of Israel; CCE 204-4004 NON-APPLICABILITY OF ITALIAN CIVIL CODE (March 2005); CCE 225-4001 INSTALLATION CLEARANCE REQUIREMENTS (March 2005); CCE 225-4003 Notice of Contractor responsibility to Host Nation; CCE 233-4001 CHOICE OF LAW - OVERSEAS (ITALY) (March 2005); CCE-233-4002 AMC -LEVEL PROTEST PROGRAM (December 2008); CCE 237-4000 CONTRACTOR IDENTIFICATION REQUIREMENT (March 2005); 52.233-1 DISPUTES. (JUL 2002); CCE 204-4000 U.S. AND HOST NATION HOLIDAYS (MAR 2005); CCE 204-4003 ANTI-MAFIA LAW REQUIREMENTS (ITALY) (March 2005); Wide Area WorkFlow Payment Instructions. The full text of these clauses and provisions may be assessed electronically at the following website: http://farsite.hill.af.mil. (xiv) The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition. (xv) Quotes must be addressed to Ms. Elisa Orsini with the solicitation number W912PF-16-R-0010 no later than 12:00PM (GMT+01:00, Rome) on April 29, 2016. One electronic copy of the proposal shall be submitted. Send an email containing all the attachments to contact@example.gov; be advised that our system does not provide you with an automatic confirmation of the receipt of your quote. This includes one original dated quote signed by an official fully authorized to bind the Vendor. DO NOT USE the Poste Italiane. All responsible vendors may submit a quote, which shall be considered by the agency. (xvi) The Point of Contact and address for this contract is: Elisa Orsini, 39-050-54-8367 contact@example.gov Contracting Office Address: RCO Vicenza, Livorno Sub-Office, Darby Military Community, (PARC Europe, 414th CSB), UNIT 31301 BOX 10, APO, AE 09613 Attached documents: - Performance Work Statement; - Hazards General List; - Standard Operating Procedure; - Idoneita appaltatore; - DUVRI; - Experience Questionnaire.