Agency Contract-OTC Multi Campus Vending Services

This contract, issued by Coastal Pines Technical College (CPTC) on behalf of the Technical College System of Georgia (TCSG), seeks a qualified vendor to provide comprehensive vending services across seven campus locations within the state of Georgia. The procurement is governed by the Georgia State Purchasing Act and is structured as a renewable, annual revenue-sharing agreement with commission-based payments tied to net sales of vending products. Services under this contract are expected to commence no later than January 2, 2026, with an initial term extending through June 30, 2026, and up to four one-year renewal options available through June 30, 2030. Mandatory attendance at a pre-bid conference is required for participation, underscoring the commitment to ensuring vendor compliance and alignment with campus needs. The scope of services includes the installation, stocking, maintenance, and servicing of vending machines offering nationally recognized snack and beverage products, including health-conscious options, while adhering to strict standards of cleanliness, safety, and regulatory compliance such as ADA and OSHA requirements. Machines must be ADA-compliant, accept multiple payment forms including coins, bills, and debit cards, and be maintained in good working order with timely service response obligations—for example, responding to service calls within three hours and maintaining repeat service calls under 3%. The vendor is responsible for supplying commercial microwave ovens where required and providing a customer refund fund for vending malfunctions. All equipment and operations must conform to contractual terms that include environmental and sanitation standards, personnel conduct, and legal compliance with tax, licensing, and insurance requirements. The College retains inspection rights and oversight authority to ensure quality service delivery and adherence to the contractual terms, which include vendor obligations to indemnify the College and maintain specified insurance coverages. This contract is designed to support the College’s objective of providing accessible, reliable, and profitable vending services to its diverse student body and staff across multiple campuses.