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Agenda & Meeting Management Software (SaaS)

Active

State & Local

Response Deadline11/02/2026, 04:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The City of Rancho Cucamonga is seeking a subcontractor to provide a cloud-based Software as a Service solution for agenda and meeting management. This system will support prime contractors by automating workflows for agenda item monitoring, version control, and change tracking. Key deliverables include the implementation of a fully operational, externally hosted system featuring unlimited storage, the creation of meeting minutes and script templates, and the management of staff attendee lists. The project falls under NAICS code 518210 and requires strict adherence to ADA Accessibility compliance. Interested parties must submit their responses by November 2, 2026, at 4:00 PM. The contract is managed through the Procurement Department of the City of Rancho Cucamonga within the state of California.

General Info

Rancho Cucamonga seeks a cloud-based agenda and meeting management SaaS subcontractor by November 2026.

Agency

California → Procurement Department of City of Rancho Cucamonga - Non-Construction Procurement

NAICS

518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

Place of Performance

CA, USA

Set-Aside

NONE

Documents

This scope was carved out of RFP #26/27-009.

The full solicitation package (2 documents), including the RFP, is on the prime solicitation, not on this scope.

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Automated Agenda Management System

AI Contract Breakdown

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Timeline

PostedSep 30

subcontract

Response DeadlineNov 2

Submission deadline

Response Deadline

11/02/2026, 04:00:00 PM UTCin 11 days

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Organization & Contact Information

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AgencyCalifornia → Procurement Department of City of Rancho Cucamonga - Non-Construction Procurement

ContactsNo contacts available

OfficeN/A

Organization / AgencyCalifornia → Procurement Department of City of Rancho Cucamonga - Non-Construction Procurement

Office AddressN/A

ContactsNo contact information available

Full Description

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Supplies and hosts a cloud-based automated workflow system for prime contractors on City of Rancho Cucamonga projects. Implements automated workflow for agenda item monitoring, version control, and change tracking. Creates meeting minutes and script templates and manages staff attendee lists. Utilizes cloud-hosted infrastructure with unlimited storage. Requires ADA Accessibility compliance. Delivers a fully operational, externally hosted Agenda Management System.

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