Agenda Management Software

The City of Santa Monica is soliciting proposals to replace and upgrade its current agenda management software system, which is presently managed through IQM2 software from Granicus and utilized by approximately 140 staff members across all fifteen city departments. The City Council meets bi-monthly to manage legislative actions and guide city administration, necessitating a reliable, efficient, and user-friendly agenda management solution. The solicitation, identified as 2026-RFP-00012, was posted on March 12, 2026, with a response deadline of April 7, 2026. The procurement is managed by the Records and Election Services agency located in Santa Monica and includes points of contact Priscilla Bouvet, Administrative Analyst, and Tina Saloutos, Principal Buyer. Interested vendors are directed to utilize the City’s procurement portal for submission and further information. The contract process and documentation include comprehensive guidelines and templates to ensure compliance and effective partnership management. Key documents outline the City's prevailing wage requirements, standards for insurance coverage expected from providers, and templates for software as a service agreements, professional services agreements, and software maintenance and support agreements. These establish critical contractual elements including scope of work, indemnification, confidentiality, insurance mandates, and termination rights, ensuring that the selected vendor will provide consistent, supported, and legally compliant software services. The City emphasizes adherence to all procedural requirements listed in the RFP, including attending pre-proposal conferences, responding timely using the required format, and complying with all contractual and regulatory obligations. This holistic framework aims to secure a capable and accountable vendor to enhance the City’s agenda management capabilities in support of its governance and community objectives.