AI Use Governance & Compliance Review

The contract requires a detailed review and documentation of any proposed use of artificial intelligence in the performance of subcontracted services, with a strict emphasis on compliance with the Texas Department of Criminal Justice’s mandate for prior written approval. All AI applications must be thoroughly assessed for potential risks including data privacy, operational integrity, bias, and regulatory adherence, and these assessments must be formally documented and submitted for approval before any AI tools are deployed. The subcontractor is responsible for ensuring that all AI-related activities align with TDCJ’s policies and that no system is implemented without explicit written authorization. This subcontract falls under NAICS code 541690 and is governed by TDCJ’s oversight, with a deadline for proposals set for September 19, 2025. The nature of the work demands rigorous governance protocols and proactive risk management, focusing on accountability and transparency in AI usage. Failure to obtain prior approval or to adequately document compliance will constitute a breach of contract terms. The expectation is for the contractor to establish and maintain an enduring framework for AI governance that supports operational needs while upholding TDCJ’s standards for security, ethical use, and legal compliance.