Aircraft Battle Trailers

Updated 3 September 2020 with Questions and answers dated 3 September 2020. Update the proposal due date to match the due date in the description below. This Solicitation Description has been updated 28 August 2020. Statement of Work has been updated 28 August 2020. SOLICITATION This solicitation is expected to result in the award of a Cost Plus Fixed Fee contract for an Aircraft Battle Damage Trailer Prototype Design as described under the requirements section of this solicitation and accompanying requirements attachment. This solicitation is prepared in accordance with the format in the Federal Acquisition Regulation (FAR) part 13 as supplemented with additional information included in this notice. This solicitation incorporates FAR provisions and clauses in effect through Federal Acquisition Circular (FAC) FAC 2020-07 Effective 2 July 2020; Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice (DPN) 20200605 (Effective 5 June 2020); and Air Force Federal Acquisition Regulation Supplement (AFFARS) Air Force Acquisition Circular (AFAC) 2019-1001 Effective: 1 October 2019. This announcement constitutes the solicitation; proposals are being requested. The Government will issue a contract to the responsible offeror whose proposal conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotations: Technical Capability Delivery Schedule Price The comparative evaluation consists of these Contract Line Items Number (CLIN), which should be structured in Attachment 3: CLIN Structure, Clauses and Provisions. The solicitation number for this requirement is FA8601-20-R-0038 and is hereby issued as a Request for Proposal (RFP) using FAR Part 13, Simplified Acquisition Procedures. - Notice to offerors: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. The associated North American Industrial Classification System (NAICS) code is 336413 with a small business size standard of 1,250 employees. This acquisition is set-aside 100% for Small Business Concerns and only qualified offerors may submit proposals. The Non Manufacturer Rule does NOT apply. NAICS Code: 336413 - Other Aircraft Parts and Auxiliary Equipment Manufacturing Small Business Size Standard: 1250 Employees Acceptable means of Submission: All submissions must be submitted electronically to the following email address paul.denton.6@us.af.mil by 9 September 2020 at 1:00 PM EST. Any correspondence sent via e-mail must contain the subject line - FA8601-20-R-0035, Aircraft Battle Damage Trailer Prototype Design. The entire proposal must be contained in a single e-mail, unless otherwise approved, including attachments. Please note: due to the e-mail server, any e-mails that exceed 5 megabytes might not go through. E-mails with compressed files are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or content (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments. A confirmation email will be sent once the proposal is received. If you do not receive a confirmation e-mail within 24 hours of submitting the proposal, please call or e-mail the point of contact listed in the paragraph below. Submittal of proposals in response to this solicitation constitutes agreement by the Offeror to all terms & conditions contained herein, which will also be the terms & conditions of any resulting contract. It is the Offerors responsibility to be familiar with the applicable clauses and provisions. Clauses and provisions in full text may be accessed via the Internet website www.acquisition.gov. The Government reserves the right to award without discussions or make no award depending upon the quality, price fairness, and price reasonableness of the proposals received. Delivery Schedule: 90 days ADC Delivery Destination: Attn: MSgt Daniel Ramos 5215 Thurlow Street, Area A, Building 70, Suite 2 Wright Patterson AFB, OH 45433 Delivery Type: FOB Destination (As defined in FAR 2.101'Definitions, the seller or consignor is responsible for the cost of shipping and risk of loss.) Inspection and Acceptance: Both inspection and acceptance will be by the Government at Destination. Requirement: The Aircraft Battle Damage Repair (ABDR) Program Office requests a design team to develop an ABDR Trailer prototype. This trailer is designed to house tools and supplies for aircraft maintenance personnel. Our forces rapidly deploy to repair battle damaged aircraft across 10 different airframes: A-10, B-1, B-52, C-130, E/KC-135s, C-5, E-3, F-15, F-16 and F-22 aircraft. To support these forces, the ABDR Technical Support Office (TSO) sustains 60 WRM trailers worldwide. These trailers contain non-hazardous tooling and parts required for execution of these repairs. Supply of this prototype is to be provided in accordance with Statement of Work dated 20 April 2020, (Attachment 1), Representations and Certifications (Attachment 2), and CLIN structure and Provisions and Clauses (Attachment 3). Basis for Award: The Government will issue a contract to the responsible offeror whose proposal conforms to the solicitation and is the most advantageous to the Government, price and other factors considered. Evaluation Approach. The Government will evaluate proposals using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where proposals will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a proposal other than the lowest price that provides additional benefit(s). Proposals may exceed minimum requirements of the solicitation. The Government reserves the right to select a proposal that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate proposals. The evaluation will consider the following: Technical or Quality: The proposal will be evaluated to the extent to which it can meet and/or exceed the Government's requirements as outlined in the solicitation and based on the information requested in the instructions to proposers section of the solicitation. Delivery Schedule: Contractors shall propose schedules with the their offers. The schedule will include milestones for certifications. The proposal will be evaluated to the extent to which it can meet and/or exceed the Government's requirements as outlined in the solicitation and based on the information requested in the instructions to proposers section of the solicitation. Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The proposals may be in any format but MUST include: 1. Proposing company's name, address, DUNS number, Cage Code, and TIN. 2. Point of contact's name, phone, and email. 3. Proposal number & date. 4. Timeframe that the proposal is valid. 5. Individual item price. 6. Total price (Net 30), No Progress Payments. 7. Shipping (FOB Destination). 8. Delivery Schedule. 9. Completed copy of representations and certifications (Attachment 2) ADDITIONAL INSTRUCTIONS TO OFFERORS Proposal Content: Proposals shall consist of two separate parts, a technical proposal and a price proposal. Proposal Detail: The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the listed requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offer submitted. Embellishments Not Desired: Elaborate brochures or documentation, binding, detailed artwork or other embellishments are unnecessary and are not desired. Technical Proposal: Describe how the offeror will provide for Aircraft Battle Damage Trailer Prototype Design as described in the SOW. Important Notice to Contractors: Proposals MUST also contain a complete description of items offered and any technical manuals or literature to clearly show that the items meet or exceed the requirements outlined in the Statement of Work (Attachment 1). The Contracting Officer will review proposal based on the factors listed in this combined synopsis/solicitation and the information furnished by the Offeror. Before price is considered, the proposal must meet the technical specifications of this combined synopsis/solicitation. Important Notice to Contractors: All prospective awardees are required to register at the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Any award resulting from this combined synopsis/solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Wide Area Workflow - Receipt and Acceptance (WAWF - RA) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at http://www.wawftraining.com. Prior to submitting invoices in the production system, contractors must register for an account at http://wawf.eb.mil/. CLIN Structure and Provisions and Clauses can be found in Attachment 3. Attachments: Statement of Work Representations and Certifications CLIN, Provisions and Clauses Please direct all questions to SSgt Paul Denton, paul.denton.6@us.af.mil.