Aircraft Engineering Support for NOAA AOC Fleet

This is a combined synopsis/solicitation for commercial services prepared and processed in accordance with the Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This is a solicitation from the U. S. Department of Commerce (DOC), National Oceanic and Atmospheric Administration (NOAA), Acquisition and Grants Office (AGO), Eastern Acquisition Division (EAD) - Norfolk Office. The requirement (AOC engineering support services for aircraft modification and instrumentation) is for an indefinite delivery/indefinite quantity (IDIQ) contract (base year, plus four [4] one-year options). This announcement constitutes the only solicitation. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. All quotes must be received via mail or email to the attention of James Rall, Contract Specialist, by 2:00 PM Eastern Standard Time (EST) on January 31, 2017. The email address is contact@example.gov and contact@example.gov. The DOC/AGO/EAD - Norfolk Office requires that all contractors doing business with this office be registered with the System for Award Management (SAM). An award cannot be made unless the vendor is registered in SAM. For additional information, and to register in SAM, please access the following website: https://www.sam.gov/. In order to register with SAM and to be eligible to receive an award from this acquisition office, all offerors must first have a Dun & Bradstreet (D&B) Data Universal Numbering System (DUNS) number. A DUNS number may be acquired free of charge at the following website: http://fedgov.dnb.com/webform. This notice is hereby issued as Request for Quotation (RFQ) EA-133M-17-RQ-0094. This RFQ and the following incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-88. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The NAICS code is 541330, Engineering Services. This is a 100% Total Small Business Set-aside The DOC/AGO/EAD - Norfolk Office requests responses from qualified sources capable of providing the engineering support services for NOAA aircraft as described in the Statement of Work (SOW) attachment. The period of performance is one (1) year from the date of award for the base year with four (4) one-year options. The delivery location is variable; however, NOAA aircraft are based at the Aircraft Operations Center (AOC), currently located at MacDill Airforce Base in Tampa, Florida. The AOC will change locations to the Lakeland Linder Regional Airport in Lakeland, Florida in 2017. Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. PRICE/QUOTE: This is for an IDIQ contract for commercial services. The contract lines items (CLINs) will be quoted and completed in accordance with the RFQ. The Government intends to award an IDIQ contract in order to establish firm-fixed price task orders. CLIN 0001: BASE YEAR (date of award thru twelve calendar months thereafter) Design Engineer Base Rate $_____/hr; Fully Loaded Rate $_____/hr Stress Engineer Base Rate $_____/hr; Fully Loaded Rate $_____/hr Project Engineer Base Rate $_____/hr; Fully Loaded Rate $_____/hr Design Designated Engineering Representative Base Rate $_____/hr; Fully Loaded Rate $_____/hr Technical Support either by phone or email $____________/not to exceed per year CLIN 0002: OPTION YEAR ONE (1) (one year subsequent to base year) Design Engineer Base Rate $_____/hr; Fully Loaded Rate $_____/hr Stress Engineer Base Rate $_____/hr; Fully Loaded Rate $_____/hr Project Engineer Base Rate $_____/hr; Fully Loaded Rate $_____/hr Design Designated Engineering Representative Base Rate $_____/hr; Fully Loaded Rate $_____/hr Technical Support either by phone or email $____________/not to exceed per year CLIN 0003: OPTION YEAR TWO (2) (one year subsequent to option year one) Design Engineer Base Rate $_____/hr; Fully Loaded Rate $_____/hr Stress Engineer Base Rate $_____/hr; Fully Loaded Rate $_____/hr Project Engineer Base Rate $_____/hr; Fully Loaded Rate $_____/hr Design Designated Engineering Representative Base Rate $_____/hr; Fully Loaded Rate $_____/hr Technical Support either by phone or email $____________/not to exceed per year CLIN 0004: OPTION YEAR THREE (3) (one year subsequent to option year two) Design Engineer Base Rate $_____/hr; Fully Loaded Rate $_____/hr Stress Engineer Base Rate $_____/hr; Fully Loaded Rate $_____/hr Project Engineer Base Rate $_____/hr; Fully Loaded Rate $_____/hr Design Designated Engineering Representative Base Rate $_____/hr; Fully Loaded Rate $_____/hr Technical Support either by phone or email $____________/not to exceed per year CLIN 0005: OPTION YEAR FOUR (4) (one year subsequent to option year three) Design Engineer Base Rate $_____/hr; Fully Loaded Rate $_____/hr Stress Engineer Base Rate $_____/hr; Fully Loaded Rate $_____/hr Project Engineer Base Rate $_____/hr; Fully Loaded Rate $_____/hr Design Designated Engineering Representative Base Rate $_____/hr; Fully Loaded Rate $_____/hr Technical Support either by phone or email $____________/not to exceed per year CLAUSES AND PROVISIONS 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference The following FAR provision and clauses are applicable to this procurement: 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Apr 2014) 52.203.98 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements - Representation (DEVIATION 2015-02) 52.203-99 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (DEVIATION 2015-02) 52.204-7 Systems for Award Management (JUL 2013) 52.204-13 SAM Maintenance (JUL 2013) 52.209-5 Certification Regarding Responsibility Matters (Oct 2015) 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under Federal Law (FEB 2016) 52.212-1 Instructions to Offerors - Commercial Items (JUN 2008) 52.212-2 Evaluation-Commercial Items (OCT 2014) 52.212-3 Offeror Representations and Certifications Commercial Items (AUG 2009) 52.212-4 Contract Terms and Conditions (JUN 2010) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (NOV 2016), Section (b) (1), (4), (6), (7), (8), (14), (16), (22), (25), (26), (27), (28), (29), (30), (31), (32), (33), (42), (45), (48), (54) 52.216-2 Economic Price Adjustment-Standard Supplies (JAN 1997) 52.216-18 Ordering (OCT 1995) 52.216-19 Order Limitations (OCT 1995) 52.216-22 Indefinite Quantity (OCT 1995) 52.217-5 Evaluation of Options (July 1990) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.222-22 Previous Contracts and Compliance Reports (FEB 1999) 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications (Oct 2015) 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 52.233-2 Service of Protest (SEP 2006) 52.247-34 FOB Destination (NOV 1991) FAR clauses and provisions are available on the internet website: https://www.acquisition.gov/?q=browsefar Offerors shall include a completed copy of 52.212-3 with quotes. All clauses shall be incorporated by reference in the order. Additional contract terms and conditions applicable to this procurement are: Commerce Acquisition Regulation (CAR) 1352.201-70 Contracting Officer's Authority (APR 2010) 1352.201-72 Contracting Officer's Representative (COR) (APR 2010) 1352.209-73 Compliance with the Laws (APR 2010) 1352.209-74 Organizational Conflict of Interest (APR 2010) 1352.216-74 Task Orders (APR 2010) 1352.216-75 Minimum and Maximum Contract Amounts (APR 2010) (During the term of the contract, the Government shall place orders totaling a minimum of $25,000.00. The amount of all orders shall not exceed $1,000,000.00.) 1352.216-76 Placement of Orders (APR 2010) 1352.237-71 Security Processing Requirements - Low Risk Contracts 1352.246-70 Place of Acceptance (APR 2010) (NOAA AOC) 1352.270-70 Period of Performance (one [1] year from the date of award for the base year with four [4] one-year options) NOAA Acquisition Manual (NAM) 1330-52.237-10 Contractor Communications CAR clauses and provisions are available on the internet website: http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title48/48cfrv5_02.tpl RFQ SUBMISSION This announcement will close at 2:00 PM Eastern Standard Time (EST) on January 31, 2017. Addendum to 52.212-1 Instructions to Offerors - Commercial Items (APR 2014) 1) Inquiries - Inquiries and all correspondence concerning this solicitation document should be submitted in writing to James Rall, at contact@example.gov, and Andrew Hildebrandt, at contact@example.gov, by 2:00 EST on January 23, 2017. The Government is not required to provide responses to vendor's inquiries or correspondence. 2) Quote Preparation The following instructions apply for the submission of quotes: a. Quotes shall be submitted in three separate volumes: Volume I - Technical Volume II - Past Performance Volume III - Price b. The technical volume shall NOT contain any reference to price. It is incumbent upon the vendor to provide a technical volume in sufficient detail to provide a clear and concise presentation that includes, but is not limited to, the technical requirements of the RFQ. c. The Government will evaluate quotes in accordance with the evaluation criteria set forth in FAR 52.212-2 of this RFQ. 3) Quote Instructions a. Technical: Each vendor shall submit a technical submission that is not to exceed fifteen (15) pages inclusive. The technical submission should be sufficiently specific, detailed and complete so as to clearly and fully demonstrate that the offeror has a thorough understanding of the requirements set forth in the Statement of Work (SOW). Quotes which merely offer to conduct a program in accordance with the requirements of the Government's SOW or merely state that requirements are understood and will be complied with, which paraphrase the specification document, the SOW or parts thereof, or use phrases such as "standard engineering practices will be employed", or "well established techniques will be employed", etc., may be considered unacceptable The technical submission shall include the following: i. Management Approach: The technical excellence and management capability of the quoter. This may be expressed as the quoter's proposed approach or methodology to performing the work required in the RFQ. This criterion measures how well the quoter's proposal presents an efficient and realistic approach to fulfilling the contract's requirements. It also measures how likely the quoter's proposed organization and management will be successful in performing the work. ii. Staffing Approach: The quoter shall provide a general staffing approach for utilization of the quoter's personnel resources that demonstrates an understanding of the skill sets required to successfully accomplish the tasks of the SOW. The offeror shall describe the quantity and type of personnel to be used and provided qualification and experience to be used on this project. The staffing approach should demonstrate the quoter's ability to meet the minimum requirements of the SOW throughout the performance of the contract. In addition, the staffing approach must highlight the availability of manpower to meet the demands of the multiple task orders at once and define the task order management support. In addition, the offeror shall provide proof of its ability to provide an FAA designated engineering representative (DER) as described in the SOW, to include the number of FAA DERs on staff or readily available. iii. Structural Analysis: Demonstrate experience in Finite Element Analysis (FEA) and classic hand analysis, to include evidence of the quality, relevancy (including accepted aviation practices and FAA approved methods), and recency of the offeror's experience. b. Past Performance: Past performance will be used as a means of evaluating the relative capability of the vendor to successfully meet the requirements of this solicitation. Vendors are required to provide information on no more than five (5) of the firm's most recently completed contracts/orders (not to exceed five (5) years since completion) for like or similar work. Vendors may submit performance data regarding current contract performance as long as a minimum of one year of performance has been completed as of the closing date of this solicitation. Each Vendor shall submit, in writing, information on past performance. Vendors shall provide a detailed explanation demonstrating the relevance of the contract/order to the requirements of the solicitation. The Vendor is required to send Attachment 02, Past Performance Questionnaire, to those government and commercial activities provided by the vendor's in their submission. The information shall be completed by the references who will then forward the completed questionnaires: James Rall contact@example.gov (Cc contact@example.gov) U.S. Department of Commerce/NOAA/EAD The Government will not accept Questionnaires directly from the vendors, only Questionnaires submitted on time and from vendor's references will be accepted. The Government will conduct a past performance evaluation based upon the past performance of the vendor as it relates to the probability of vendor to provide the Government with quality service as covered within the solicitation. Vendors are cautioned that the Government reserves the right to obtain information for use in the evaluation of past performance from any sources including sources outside of the Government. The Government will obtain whatever information it deems most relevant to the required effort by telephonic and/or written inquiry. This information may include Contractor Performance Assessment Reporting System (CPARS); Past Performance Information Retrieval System (PPIRS) reports, the Federal Awardee Performance and Integrity System (FAPIIS), or past performance information from any source. The burden of providing thorough, complete, and relevant past performance information rests with the vendor. Any Past Performance Questionnaire(s) received at the Government office designated herein after the exact time specified for receipt of past performance information is "late" and may not be considered for evaluation. If the vendor possess no relevant past performance, it should affirmatively state so in the quote. Vendors lacking relevant past performance history, or for whom past performance information is either not available or has not been submitted to the Government, will receive a neutral rating for past performance. A neutral rating will not be evaluated favorably or unfavorably. However, the submission with no relevant past performance history, while rated neutral in past performance, may not represent the most advantageous submission to the Government and thus, may be an unsuccessful submission when compared to the submissions of other Vendors having an satisfactory (or better) past performance. c. Price: The vendor shall submit all information required for the line items included within this solicitation. The quoted prices for the line items will be added together and used for evaluation purposes to determine the best value to the government over the base year, inclusive with each subsequent option year, over the life of the contract. The quoted prices will also be used to determine reasonableness. 52.212-2 -- Evaluation -- Commercial Items. (Oct 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following non-price factors shall be used to evaluate quotes: - Technical - Past Performance Technical is the most important factor. Technical and Past Performance, when combined, are significantly more important than price. However, the Government will not award at significantly higher prices to only achieve slightly better performance. The Government will assess the benefits or better performance versus the added price through trade-off analysis. As non-price factors become equal-price becomes increasingly important. (b) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. ******* End of Combined Synopsis/Solicitation ********