Extended warranty for the FLIR system

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This Request for Quotation, HSCG38-10-Q-011004 incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-37. The North American Industry Classification System number is 488190. The small business size standard is $7M. This is an unrestricted procurement. The requirement will be awarded as a firm-fixed price purchase order using simplified acquisition procedures In Accordance with (IAW) FAR Part 13.5. The award will be based on FAR 6.302-1. All responsible sources may submit a quotation which shall be considered by the agency. The USCG intends to negotiate and award this purchase order on a sole source basis to the authorized Original Equipment Manufacturer (OEM), FLIR Systems, Inc., Wilsonville, OR, or any source that can provide the services that meet the OEM's specifications. The Coast Guard does not possess or have access to the OEM specification or drawings. The requirement consists of line items 1 through 3: Extended warranty services and software and hardware upgrades to support the FLIR STAR SAFIRE III-G system to include part numbers 3290003-301 (FLIR Turret), 3203134-300 (CEU), and 3210090-2 (hand control unit) utilized on the USCG Coast Guard aircraft: LINE ITEM 1: Extended Warranty - Qty =1 year period to cover the following items parts and labor. Line item 1 Nomenclature Part Number Serial Number FLIR Turret part number 3290003-301 341206 Central Electronics Unit 3203134-300 342165 Hand control 3210090-1 343206-1 LINE ITEM 2: Extended Warranty - Qty =1 year period to cover the following items parts and labor. Line item 2 Nomenclature Part Number Serial Number FLIR Turret part number 3290003-301 341289 Central Electronics Unit 3203134-300 342289 Hand control 3210090-1 343289-1 LINE ITEM 3: Extended Warranty - Qty =1 year period to cover the following items parts and labor. Line item 3 Nomenclature Part Number Serial Number FLIR Turret part number 3290003-301 341556 Central Electronics Unit 3203134-300 342206 Hand control 3210090-1 343556-1 Desired turn-around time is 60 days. The following Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulations (HSAR), Provisions and Clauses apply: ADDENDUM 52.212-1 Instructions to Offerors Commercial Items (Jun 2008) 52.212-3 Offeror Representations and Certifications'Commercial Items. Offeror Representations and Certifications - Commercial Items (Aug 2009) ALT I (APR 2002) An offeror shall complete only paragraph (j) of this provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (b) through (i) of this provision. 52.212-4 Contract Terms and Conditions - Commercial Items (Mar 2009) is tailored to include the following FAR/HSAR clauses: FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) 52.204-4 Printed or copied Double-Sided on Recycled Paper (AUG 2000) 52.204-7 Central Contractor Registration (APR 2008) (b)(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. (h) Offerors and Contractors may obtain information on registration and annual confirmation requirements via the internet at http://www.ccr.gov or by calling 1-888-227-2423, or 269-961-5757. 52.215-20 Requirements for Cost or Pricing Data or Information Other Than Cost or Pricing Data (OCT 1997) (Alt IV (OCT 1997)) (a) Submission of cost or pricing data is not required. (b) Provide information on the prices at which same or similar items have been sold in the commercial market that is adequate for evaluating the reasonableness of the price for this Acquisition. 52.246-15 Certificate of Conformance (APR 1984) 52.247-48 F.O.B. Destination (FEB 1999) 52.252-2 Clauses incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the Full Text of a clause may be accessed electronically at this Internet address: www.arnet.gov/far/. 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders'Commercial Items. (Sep 2009) [Applicable Clauses under 52.212-5] 52.222-50 Combating Trafficking in Persons (Feb 2009) (Applies to all contracts) 52.233-3 Protest After Award (AUG 1996) (31 U.S.C. 3553). 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.203-6 Restrictions on Subcontractor Sales to the Government (SEP 2006) Alternate I (OCT 1995) (41 U.S.C. 253g and 10 U.S.C. 2402) 52.219-8 Utilization of Small Business Concerns (MAY 2004) (15 U.S.C 637(d)(2)and (3)) 52.222-3 Convict Labor (June 2003) (E.O. 11755). 52.222-19 Child Labor'Cooperation with Authorities and Remedies (Aug 2009) (E.O. 13126). 52.222-21 Prohibition of Segregated Facilities (FEB 1999). 52.222-26 Equal Opportunity (MAR 2007) (E.O. 11246). 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2006) (38 U.S.C. 4212). 52.222-36 Affirmative Action for Workers with Disabilities (JUNE 1998) (29 U.S.C. 793). 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEPT 2006) (38 U.S.C. 4212). 52.222-39 Notification of Employees Rights Concerning Payment of Union Dues or Fees (Dec 2004) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). 52.232-33 Payment by Electronic Funds Transfer'Central Contractor Registration (Oct 2003) (31 U.S.C. 3332). 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). (End of Clause) 52.211-15 Defense Priorities and Allocations System Rating: DO-A1 (APR 2008) NOTICE FOR FILING AGENCY PROTESTS United States Coast Guard Ombudsman Program It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the General Accountability Office (GAO). Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum, rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the contracting officer or Ombudsman. Informal forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the interested party is encouraged to contact the USCG Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, contracting officer, and solicitation closing date (if applicable). Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the contracting officer through open and frank discussions. If the protester's concerns are unresolved, an independent review is available by the Ombudsman. The protester may file a formal agency protest to either the contracting officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency's goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103. If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude re-filing of the protest to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to: Department of Homeland Security United States Coast Guard (CG-9131) Ombudsman Program for Agency Protests 1900 Half Street, SW, Room 11-0602 Washington, D. C. 20593-0001 FAX: 202.475.3904 The Ombudsman Hotline telephone number is 202.372.3695. Closing date and time for receipt of quotations is 2 November 2009, 4:00 pm, Eastern standard time. PRICES MUST REMAIN EFFECTIVE FOR 90 DAYS AFTER CLOSING OF SOLICITATION. All responsible sources may submit a quote that will be considered by this Agency. Offers may be submitted on company letterhead stationery indicating; F.O.B. point, payment terms and any discounts offered for prompt payment, the business size standard any minority classification; and delivery date. Anticipated date of award is by November 1, 2009. Copies of this solicitation and the Justification for Other Than Full and Open Competition are posted at http://cgweb.arsc.uscg.mil/contracting.php. All offerors submitting a quote shall have a valid Vendor Cage Code and Dun & Bradstreet number (DUNS) or the ability to get one. Facsimile quotes are acceptable and may be forwarded via fax number 252-334-5427, attention Melissa Deglau. Electronic submission may be sent to Melissa.A.Deglau@uscg.mil.