Ambulance Service

The 12th Contracting Squadron, Randolph AFB TX, has a requirement for Paramedic and Ambulance Service for emergency response and patient transport required for Government beneficiaries and the general population on Randolph AFB, TX. All of which is in accordance with the attached Statement of Work. Award will be made in accordance with FAR Parts 12 and 13.5 using Simplified Acquisition Procedures (SAP). This is a combined synopsis/solicitation for commercial service prepared in accordance with the format in Subpart 12.6 and 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations/offers are being requested/accepted and a written solicitation will not be issued. Solicitation number F3P4C19190A001 is issued as a request for quotation (RFQ). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-36 and DFARS change notice 20090729. The associated North American Industry Classification System Code (NAICS) is 621910; size standard $7.0M. Award is contingent upon the availability of funds. This combined synopsis/solicitation is NOT to be construed as a commitment by the United States Air Force. The Government is NOT liable for any costs and/or activity associated with providing a response to this announcement. Any costs incurred as a result of a response to this announcement shall be borne by the firm and will not be charged to the government for reimbursement. The following clauses and provisions are applicable to this solicitation and can be viewed through Internet access at the FAR Site, http://farsite.hill.af.mil; 52.212-1 Instructions to the Offerors - Commercial Items; 52.212-2 Evaluation - Commercial Items; 52.212-3 Offeror Representations and Certifications - Commercial Items; 52.252-1 Solicitation Provisions Incorporated by Reference http://farsite.hill.af.mil; 252.212-7000 Offeror Representations and Certifications - Commercial Items; 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items. The following clauses and provisions are applicable to the resulting contract: 52.203-3 Gratuities; 52.203-6 Alt I Restrictions on Subcontractor Sales to the Government; 52.204-7 Central Contractor Registration; 52.209-5 Certification Regarding Debarment, Suspension, Proposed Debarment, and Other Responsibility Matters; 52.212-4 Contract Terms and Conditions - Commercial Items and 52.212-4 Addendum; 52.212-5 Deviation: Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; 52.217-8 Option to Extend Services; 52.217-9 Option to Extend the Term of the Contract; 52.219-8 Utilization of Small Business Concerns; 52.219-14 Limitations on Subcontracting; 52.219-28 Post-Award Small Business Program Representation; 52.222-3 Convict Labor; 52.222-21 Prohibition of Segregated Facilities; 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-41 Service Contract Act of 1965; 52.222-42 Statement of Equivalent Rates for Federal Hires; 52.225-13 Restrictions on Certain Foreign Purchases; 52.232-18 Availability of Funds; 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration; 52.233-3 Protest After Award; 52.233-4 Applicable Law for Breach of Contract Claim; 52.237-7 Indemnification and Medical Liability Insurance; 52.246-4 Inspection of Services - Fixed Price; 52.252-2 Clauses Incorporated by Reference http://farsite.hill.af.mil; 52.252-6 -- Authorized Deviations in Clauses (Apr 1984)The use in this solicitation or contract of any FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Jan 2009) deviation (48 CFR 2001-O0002/2004-o0002) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. 252.204-7004 Alternate A, Central Contractor Registration; 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items; 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports; 252.232-7010 Levies on Contract Payments; 252.243-7001 Pricing on Contract Modification 5352.201-9101 Ombudsman; WAWF Invoicing information; and any local clauses/statements as necessary. ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS 1. INFORMATION AND INSTRUCTIONS FOR PROPOSAL PREPARATION a. Program Structure and Objectives: The requirement is for the contractor to furnish all personnel, supervision equipment, tools, materials, supplies and services, except for those Government furnished items, necessary to perform Ambulance and Paramedic Services for Randolph AFB, in accordance with the Statement of Work (SOW). b. General Instructions (1) This section of the Instructions to Offeror (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror's proposal shall include all data and information requested herein and shall be submitted in accordance with these instructions. All required elements shall be submitted by the offeror with their proposal no later than the 10 September 2009, 12:00 pm Central Standard Time. Any offeror that submits an offer that is incomplete, does not comply with requirements stated in the SOW or otherwise does not conform to the requirements specified herein may result in the offeror being removed from consideration for award (2) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal. (3) All questions that reference this solicitation shall be submitted to Andrea D'Avignon, Contract Specialist, e-mail: andrea.davignon@randolph.af.mil prior to 10 September 2009. (4) The offeror shall make a clear statement in the proposal documentation that the proposal is valid for 60 days starting from the date specified for receipt of offers (5) The offeror shall submit detailed Quality Control Plan, which demonstrates that ambulance and paramedic services will be consistently performed in accordance with (IAW) the requirements of the SOW. As a minimum, the quality control plan shall include: (a) Title(s)/name(s), duties and responsibilities of individual(s) who will oversee the program. (b) Title(s)/name(s), duties and responsibilities of individual(s) that will perform the inspections. (c) Title(s)/name(s), duties and responsibilities of other key personnel involved in quality control. (d) Description of how quality will be maintained throughout the life of the contract and how defects will be prevented, identified, corrected and prevented from recurring. c. Specific Instructions: The Government award will be based on Best Value. Best Value will be determined by the following factors: (1) Price; (2) Past Performance and (3) Technical Proposal. Technical and past performance when combined are slightly more important than price. In order to be technically acceptable the technical proposal must be in compliance with the SOW. Part 1 - Price Proposal - Submit original and two (2) copies of this part no later than 12:00pm CST, on 10 September 2009. Pricing Schedule/Price Exhibits - Insert proposed unit price and extended prices in the Pricing Schedule. Proposal must be submitted for the base year plus four option years. Pricing schedule must be submitted electronically and hard copy using attached Word Document. Part II - Past Performance Information - Offers shall provide a list of all relevant past and present performance for Federal, State, or Local Governments, and/or commercial sources. Submit original and two (2) copies of this part no later than 12:00 pm (CST) on 10 September 2009. This part is limited to 5 pages, excluding the past performance questionnaire. (2) Past Performance Questionnaire. A past performance questionnaire is attached entitled Past Performance Questionnaire. Questionnaires should be sent to a minimum of 2 references and no more than 5 for completion and respondents shall return the completed questionnaires by the date shown on the Questionnaire directly to the POC listed in 1(b) (3) above. (1) Past Performance Information: The past performance contract performance information shall summarize contractual efforts the offeror considers relevant to this acquisition. The past and present contract performance information should demonstrate the offeror's ability to perform the proposed effort. Offerors are also permitted, but not required, to submit information on significant achievements or explain past problems considered relevant to the proposed effort. Include with the Past Performance Information a list of references that were sent Past Performance Questionnaires with Name of Company, Point of Contact, Contract Number and Phone Number. For all current and/past contracts deemed relevant offerors shall provide the following: (i) Company/Division Name (ii) Program Title (iii) Contract Number (iv) Brief description of the contractual effort (v) Type of Contract (e.g., Firm Fixed-Price, Indefinite Delivery/Indefinite Quantity (IDIQ), Time and Material (T&M), Labor Hours, Cost Reimbursement) (vi) Period of Performance (vii) Contract Dollar Value (viii) Current Point of Contact [within the customer's organization] (include name, address, phone, fax number, and e-mail address if available) Part III - Technical Proposal As part of your technical proposal the following must be included: (1) List of Vehicles to include Vehicle Identification Number, License Number, Make and Model of Vehicle as a minimum. (2) Mutual Aid Agreement (3) Identify Point of Contact and Alternate (4) Certification of Medical Evaluation (5) Quality Control Plan (6) Insurance Documents - Certificate of Liability (7) All required Offeror Representations and Certifications specified in the solicitation. (8) Complete Vendor Responsibility Form with complete Banking information. The Government intends to award a contract without discussions with respective offerors; therefore, offerors are encouraged to submit their most advantageous pricing in their initial response. The Government, however, reserves the right to conduct discussions if deemed in its best interest. A firm-fixed price award will be made to the responsible offeror submitting the quote that provides the best value to the Government. Interested parties capable of providing the above must submit a written quote to include tax identification number, cage code, DUNS, firm evidence of their ability to perform, and any discount terms. Oral quotes will not be accepted. All responses that meet the criteria contained within will be considered. To be eligible to receive an award resulting from this RFQ, as prescribed in DFARS 252.204-7004, contractors must be registered in the DoD Central Contractor Registration (CCR) database; NO EXCEPTIONS. To register, you may call 1-888-227-2423 or apply via the Internet at http://www.bpn.gov. The CCR registration must be completed before award can be made. Contractors must also complete the Representations and Certifications in the ORCA database at http://www.bpn.gov/orca; NO EXCEPTIONS. Interested persons may express their interest and capability to respond to the requirement and submit proposals no later than 10 September 2009, 12:00p.m. Central Standard Time. Late quotes will not be considered. Dependent upon availability of funds, award is anticipated 1 October 2009. Period of Performance shall be 1 Oct 09 - 30 Sep 10 with four options years: 1st option 1 Oct 10 - 30 Sep 11; 2nd option 1 Oct 11 - 30 Sep 12; 3rd option 1 Oct 12 - 30 Sep 13; 4th option 1 Oct 13 - 30 Sep 14. Point of Contact Ms. Andrea D'Avignon, Contract Specialist, Tel: 210-652-5176, Fax: 210-652-5135, andrea.davignon@randolph.af.mil or Ms. Shirley Puente, Contracting Officer, Tel: 210-652-5176, Fax: 210-652-5135, shirley.puente@randolph.af.mil