This Solicitation opportunity from Department Of State was posted on September 1, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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American Embassy Annex Generator Service Contract

Closed

PR16188108 Federal

Submission Closed09/08/2026, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 221112

SLED

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AI Contract Overview

The US Embassy Annex in Pretoria is soliciting firm fixed price quotations for professional planned maintenance and inspection services for four low voltage diesel standby generator systems, including associated controllers and ATS units. Under solicitation PR16188108, the selected contractor must provide all labor, materials, and equipment, including an appropriately sized load bank for testing. Key requirements include providing emergency assistance within 24 hours of contact and adhering to manufacturer specifications for all parts and fluids, which must be delivered in original sealed containers. The contractor is responsible for oil and coolant analysis and the authorized disposal of hazardous waste. Eligible offerors must provide an OEM authorized certificate or equivalent, locally required licenses, and a comprehensive strategic maintenance plan detailing work schedules, parts lists for quarterly, semi-annual, and annual services, and a quality assurance plan. Quotes must be submitted in South African Rand (ZAR) on company letterhead by 17:00 on September 8, 2026, to the Pretoria contracting office. Payment will be made via EFT within 30 calendar days following the completion of services and receipt of an invoice, with no deposit payments authorized. The contract incorporates various FAR and DOSAR clauses, including specific requirements for workers compensation insurance and AI compliance.

General Info

US Embassy Pretoria seeks fixed-price diesel generator maintenance bids by September 8, 2026.

Agency

Department Of State → US Embassy Pretoria

NAICS

221112 - Fossil Fuel Electric Power Generation

Place of Performance

PRETORIA, ZA-GT, ZAF

Set-Aside

NONE

Documents

Exhibit A SOW - Low Voltage Diesel Standby Generators

8 pages · sow

High

Qualifications & Evaluating Factors for Generator SOW

3 pages · evaluation-factors

High

Solicitation Provisions and Clauses for Purchase Orders/BPAs

3 pages · clauses

High

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedAug 25

Solicitation

Notice updatedSep 1

The notice description changed.

Response DeadlineSep 8

Deadline has passed

Submission Closed

09/08/2026, 09:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of State → US Embassy Pretoria

Contacts2 people available

OfficeWASHINGTON, DC, 20520, USA

Organization / AgencyDepartment Of State → US Embassy Pretoria

Office AddressWASHINGTON, DC, 20520, USA

Contacts

Johann Baasden

contact@example.gov

Jenny Kriek

contact@example.gov

+1 (555) 000-0000

Full Description

The United States Embassy Annex in Pretoria requires professional services to perform Planned Maintenance and Inspection services of the facility’s Low Voltage Diesel Standby Generator systems.

The quote reference number: PR16188108

The following documents are attached to this email and need to be signed when submitting your quotations:

- The SCOPE OF WORK.

- US Government Clauses

Quotations: Firm fixed pricing is to be quoted.

Quotes to be completed on the company letterhead, indicating the company’s address, contact details and name and email of the contact person. No alterations or pricing changes will be accepted after the Quotation deadline. Please quote in South African Rand (ZAR) Closing date and time for receiving quotes is 17:00, September 8, 2026.

Kindly be advised that NO late quotes will be accepted. Quotes must be sent via email to: Pretoria_contracting_office-dl@state.gov

U.S. Embassy Payment terms:

- Note that NO DEPOSIT payments will be authorized.

- The Embassy issues only fixed priced contracts; therefore, you must confirm that your prices will remain fixed. The US Embassy will make no provision for fluctuations in price or exchange rates after the order has been placed.

If your price is dependent on these fluctuations, you MUST make provision for possible increases in your quoted price.

- EFT – Payment will be made within 30 calendar days after delivery of services AND receipt of invoice, whichever is later. Kindly be advised that as a Diplomatic Mission we represent the U.S. Government and are unable to sign any legal documents, including credit applications and T’s & Cs. By submitting a quote, you waiver any such requirement. The successful offeror will be required to accept:

FAR and DOSAR Clauses: The attached FAR and DOSAR clauses form part of this contract.

Please see the attached qualifications and evaluation factors