American Fair: Freedom 250 In Nakhon Ratchasima

The U.S. Embassy Bangkok, Department of State, is soliciting quotations for the organization and execution of the American Fair: Freedom 250 event in Nakhon Ratchasima, Thailand, to be held from October 2 to 4, 2026, at Mayfair Market, commemorating the 250th anniversary of the U.S. Declaration of Independence. The contract is a firm fixed-price award to be granted to the lowest-priced, responsible, and acceptable offeror, with no discussions expected unless necessary to clarify submissions. The solicitation number is 19TH2026Q0028, issued under NAICS code 561990, and all proposals must be submitted electronically via email to [email hidden] by May 20, 2026, at 15:00 Bangkok time, using a prescribed subject line. Proposals must be in English and adhere to strict file format requirements: MS-Word 2007/2010, MS-Excel 2007/2010, or PDF, with individual files not exceeding 30MB; larger submissions must be split into multiple emails. Essential submission components include the completed SF-1449 form, pricing details in Section 1, and additional information outlined in Section 3, along with proof of SAM registration, including the UEI number, and evidence of financial, personnel, and equipment capacity to perform. The scope requires creating an authentic U.S. state fair atmosphere with exhibits, performances, and booths focused on American culture, history, food, and agriculture, alongside providing a fully equipped medical tent with licensed personnel, multilingual English and Thai signage, waste and recycling services, and a post-event site restoration plan. The contractor must comply with all U.S. government branding guidelines and local Thai laws, submit invoices with VAT excluded, and comply with a comprehensive suite of FAR and DOSAR clauses including prohibitions on Kaspersky, ByteDance, and covered telecommunications, as well as requirements for whistleblower rights, labor standards, anti-trafficking, privacy training, and workers’ compensation under the Defense Base Act. A Project Manager or qualified point of contact must be named, and the contractor must demonstrate compliance with Buy American provisions, provide DBA insurance coverage for employees, and develop contingency plans addressing weather, crowd surges, and health and safety. Evaluation is based on pass/fail gates for acceptability and