American Industrial Hygiene Association Laboratory Accreditation Program Accreditation

Previously, Sources Sought Notice for this requirement was posted at FBO.gov under W81XWH-18-R-0071. This is a notice of intent to issue an award on the basis of other than full and open competition in accordance with the Federal Acquisition Regulation (FAR) 6.302-1, only one responsible source and no other supplies of services will satisfy agency requirements. The US Army Medical Research Acquisition Activity (USAMRAA) intends to issue a single source award to The American Industrial Hygiene Association Laboratory Accreditation program, LLC (AIHA-LAP, LLC), 3141 Fairview Park Drive, Suite 777, Falls Church, VA 22042. 1. PURPOSE AND BACKGROUND The APHC is seeking to renew the American Industrial Hygiene Association Laboratory Accreditation Program (AIHA-LAP) accreditation. The AIHA program is necessary to meet the requirements of DA PAM 40-11 Preventive Medicine, Federal and State Laws, and other DOD regulations. Provided are evaluation and accreditation of occupational health testing laboratories to ensure the quality of analytical data used for regulatory purposes meets the requirements of various programs, regulators and state agencies. Enrollment and analysis of PT samples provided by American Industrial Hygiene Association Proficiency Analytical Testing Programs (AIHA PAT programs) is a requirement to participate in this accreditation program. 2. SCOPE The Contractor shall possess the following capabilities: - accredit Industrial Hygiene Organic Solvents and Metals, as well as Environmental Lead, Soils and Dust Wipes; - provide various Industrial Hygiene (IH) and Environmental Lead PT samples; and - provide assessors possessing technical knowledge and experienced in the parameters requiring accreditation. 3. PERIOD OF PERFORMANCE The period of performance is for one (1) twelve (12) month Base Period and four (4) twelve (12) month option periods. 4. WORK SCHEDULE AND LOCATION The Contractors shall work at their facility and at the U.S. APHC Laboratory for the onsite audit portion of the requirement. 5. PERFORMANCE REQUIREMENTS 5.1. Objectives The objective of this requirement is to provide auditing of and accreditation to the AIHA Standards. 5.2. Specific Tasks / Requirements 5.2.1 Objective 1 - Accredit the APHC lab for the parameters requested by the APHC. 5.2.1.1 Task 1 - Review the quality documentation from the APHC Laboratory in preparation for the onsite audits. 5.2.1.2 Task 2 - Provide qualified AIHA certified auditors to perform the required onsite audits. 5.2.1.3 Task 3 - Assess the laboratories by Subject Matter Experts for the laboratory's particular field of testing using appropriate comprehensive checklists. 52.1.4 Task 4 - Review documentation, observe performance of each test procedure on the scope, and interview laboratory personnel to determine compliance and deficiencies. 5.2.1.5 Task 5 - Provide a final out-brief at the onsite assessment to the APHC Lab. 5.2.1.6 Task 6 - Forward a final detailed written report to the laboratory director and Contracting Officer's Representative (COR) within 30 calendar days of audit completion. 5.2.1.7 Task 7 - Provide documentation of AIHA accreditation to the APHC upon AIHA acceptance of any corrective actions from APHC following completion of the assessment. 5.2.2 Objective 2 - Provide the various Industrial Hygiene (IH) and Environmental Lead PT samples to meet the AIHA-LAP, LLC accreditation requirements for the calendar year. This is NOT required in the Base Period for this Contract. 5.2.2.1 Task 1 - Provide the following PT Samples based on the 2018 AIHA published PT schedule with any applicable instructions per set: 1. 2 Rounds of Diffusive 3M PTs 2. 4 Rounds of Industrial Hygiene Metals 3. 4 Rounds of Industrial Hygiene Organic Solvents 4. 4 Rounds of Environmental Lead Dust Wipes 5. 4 Rounds of Environmental Lead in Paint 6. 4 Rounds of Environmental Lead in Soil 5.2.2.2 Task 2- Provide APHC with the results and acceptable ranges of each set of PT samples. 5.2.2.3 Task 3 - Ship PT samples to the APHC to maintain integrity of the samples and preservation requirements. This is not a formal solicitation or request for quote. This synopsis of intent is to give notice of the Government's intent to make a sole source award. Contractors who can provide the USAMRAA with the required services are invited to electronically submit an affirmative, written response indicating a bona fide ability to meet this specific requirement. Responses should appear on company letterhead and include, at a minimum, affirmation of active registration in the System for Award Management (SAM), technical qualifications, past performance references, and any applicable pricing data or information. All responses should include a point of contact, telephone number, and electronic mail address. Additionally, respondents should indicate whether they are a large business, small business, small disadvantaged business, 8(a) concern, women-owned small business, HUBZone, service disabled veteran-owned small business, or qualify as socially or economically disadvantaged and whether they are U.S. or foreign owned. Responses to this notice will be used to determine the availability of this type of service. All responsible sources may respond to this synopsis and all responses will be considered by the agency. Responses should be furnished electronically to kandy.b.clark.civ@mail.mil no later than 1:00 PM Eastern Time, 25 June 2018.