Annex West HVAC Improvements: Project 23-00003

The contract is for HVAC system upgrades at the Emergency Operations Center data center within the Pierce County Department of Emergency Management Facility in Tacoma, Washington, under solicitation number 2026-MPW-145, with a response deadline of June 26, 2026. The scope includes removing and replacing two rooftop HVAC units, installing new condensing units, duct heaters, ductwork, and integrating a Hot Aisle Containment system into the existing data center. Work must comply with NEC, NEMA, ANSI/NETA, UL, and other industry standards, with all electrical connections and coordination limited to power wiring only, excluding control wiring managed under Division 23. The project will be evaluated under a Lowest Price Technically Acceptable (LPTA) methodology, with award going to the lowest responsive bid meeting all technical requirements. The contract value ranges from $1,840,091.47 for the base bid to $2,273,875.31 inclusive of contingency and optional alternates, with Alternate No. 1A offering an additional power sub-metering system interfacing with the County’s virtual monitoring server. All materials must be delivered in manufacturer-sealed packaging, protected from environmental damage, properly labeled with manufacturer details, and stored above ground to prevent corrosion. Contractors must conduct a mandatory site visit and certify full understanding of site conditions, accepting full risk for undiscovered conditions without right to additional compensation. Substitutions of specified products require demonstration of equivalent or superior performance, full warranty transfer, and waiver of any cost claims arising from substitution. Warranty coverage for all HVAC equipment begins at Substantial Completion, and all duct cleaning must be performed by NADCA-certified personnel in compliance with ACR 2005 standards. Proposals must be submitted electronically via the Pierce County E-Procurement Portal in PDF format, with hard copies organized in 3-ring binders, each volume clearly labeled and bookmarked for navigation, and all Operations and Maintenance Manuals submitted initially in electronic form and finalized in both electronic and physical formats. No specific FOB terms, contract type, or federal acquisition regulation clauses are specified; instead, contractual structure follows construction specification formats with alternates governing optional work. Payment and technical administration are managed through Pierce County Procurement and Contract Services, with Joel Stanger as the primary point of contact and compliance oversight tied to state prevailing wage and Title VI requirements.