Annual Contract for Traffic Control Equipment

The contract involves Tarrant County seeking bids for traffic control devices, safety equipment, and signage to support road construction projects within unincorporated areas. It establishes a 12-month initial term starting February 21, 2026, with the possibility of two additional renewal periods of equal length, contingent upon mutual agreement and submission of current documentation by the vendor. Prices must remain fixed throughout the contract duration. The scope includes detailed technical specifications aligned with FHWA, MUTCD, NCHRP Report 350 crashworthiness standards, and Texas state requirements, covering items such as barricades, cones, sign stands, delineators, reflectors, and pavement markers. Quantities are estimated and subject to adjustment, with delivery costs to be included in unit prices, and no minimum order or fuel surcharges permitted. The contractual framework is governed by county-specific general and special terms, emphasizing compliance with federal and state laws, confidentiality, and security protocols, especially for personnel accessing county data or facilities, which may require criminal background checks. The contract does not incorporate FAR clauses but references applicable standards and policies, including the county’s HUB and DBE participation policies, which promote equal opportunity and non-discrimination. Award decisions will be based on the lowest responsible bid per line item, considering price, technical compliance, vendor responsibility, and HUB policy adherence, with primary and secondary vendors designated for each item. Payment terms specify a 30-day window post-invoice review, with invoices requiring detailed documentation and referencing purchase orders. The contract emphasizes strict inspection rights at delivery, ensuring products meet all technical and safety standards, and stipulates that all service agreements survive contract termination at the county’s discretion. Overall, the contract combines detailed technical, legal, and administrative provisions to ensure the procurement of compliant, high-quality traffic control and safety equipment over the specified term.