Fire Fighter Personal Protective Equipment

The Whitfield County Board of Commissioners is soliciting sealed bids for the supply of Fire Fighter Personal Protective Equipment, specifically Turn Out Gear, with a minimum order of 100 complete sets. The procurement emphasizes strict compliance with industry standards, notably NFPA 1971 (current edition) for structural firefighting gear, and UL certification for all components. The gear must include structural coats, pants, helmets, boots, gloves, hoods, and optional single-layer items, all meeting detailed specifications outlined in the bid documents. Bidders are responsible for sizing personnel within six days and delivering the gear within 60 business days after purchase order and sizing are completed. The county reserves the right to reject any or all bids, waive technicalities, and award based on lowest cost among compliant offers, with the final decision at the sole discretion of the Board of Commissioners. The bid process requires submission of one original and two copies in a sealed, labeled envelope by November 5, 2025, at 2:00 PM, addressed to the County’s procurement office in Dalton, Georgia. Bids must be submitted using the official county bid form; electronic submissions are not accepted. All communication must be in writing or via email, with primary contact being Brian McBrayer. The evaluation will prioritize compliance with technical specifications, including materials, construction, NFPA and UL standards, and warranty provisions, before considering price. Delivery and acceptance are at the Fire Department’s location, with inspection and final approval conducted by department staff and the Board of Commissioners, who have exclusive authority over acceptance decisions. The contract emphasizes adherence to detailed labeling, certification, and warranty requirements, with no allowance for deviations or material exceptions.