SCOPE OF WORK Introduction The purpose of this contract is to establish an indefinite quantity, firm fixed price contract to be used as the primary source for underground utility construction and telecommunications related services for the University of Florida. Contract award will be made to a pool of qualified vendors who have best complied with the qualifications and have the lowest pricing as described in the Bid Documents. It will be up to the discretion of the University which of the awarded vendors are selected for individual projects under this contract. Award does not guarantee work. At any time, the University may choose to solicit quotes or bids for any project. With the consent and agreement of the successful bidder(s), purchases may be made under this competitive solicitation by other state universities, community colleges, district school boards, other educational institutions, and other governmental agencies. The scope of this work is to provide for underground construction services with the University of Florida effective from the date of award through Jan 30, 2030. The agreement shall include the right of renewal upon mutual consent for four (4) additional one (1) year periods. The scope of services to be provided to The University of Florida includes, but not limited to, machine and hand trenching, pushing / boring under or saw cutting of asphalt, concrete surfaces (sidewalks, streets, road ways, etc.), machine or hand digging splice/test holes, laying PVC conduit or other pipes for utility services, placing telecommunications cabling and fiber optic cables, termination of telecommunications cabling and fiber optics, constructing above ground communications cabinets and larger prefab vaults, placement of blue light emergency telephone units and associated concrete foundations, installation of related electrical, piping, sanitary or mechanical work and other work underground services related work. The location of the work to be provided by the Contractor will largely be confined to the University of Florida main campus. The size of each project will vary from directing the Contractor to provide a singular splice pit, a trench a few feet in length to a conduit structure thousands of feet in length with many man or hand holes. All services shall be performed on an as needed basis. Special Note: The University of Florida has an exceptionally high concentration of underground utilities which include a very extensive steam and chilled water distribution system. Along with active underground utilities, there are abandoned conduit, pipe and other structures. The contractor must use precautionary measures to prevent damage to the active systems. Adjustments in the trench depth, placement and width in the process of working alongside, under and avoiding these activities or other obstacles is considered incidental by the University. Therefore, the contractor shall bear this in mind when responding to the price schedule. Additionally, the University of Florida campus has an exceptionally high concentration of pedestrians, bicycles, and vehicular traffic. Precautionary measures that the Contractor must take in protecting the project work, as well as protecting pedestrians, is considered by the University as incidental to the work of this agreement. References to Architect/Engineer in the contract documents shall be either a UF Telecommunications representative and/or the UF Project Manager for the designated project. The below proof of competecies will be required to be submitted in response to the questions in this solicitation, to be considered as a responsive bidder: 1. PROOF OF COMPETENCY AND QUALIFICATION OF BIDDERS A. A bidder may be required to furnish evidence, satisfactory to the Owner, that the bidder and the bidder's proposed subcontractors have sufficient means and experience in the types of work required to assure completion of the Contract in a satisfactory manner. B. A contract will be awarded only to a responsible, properly licensed, bidder, qualified by appropriate experience, with the ability, capacity, skill and financial resources to perform the work specified. C. Bidder should submit, with their bid, the following documentation: § Identify the personnel who will manage and supervise this project, as well as the staff responsible for job-site safety, quality control, and other specialties. Provide each person's title and project-specific responsibilities, including license, qualifications. Provide an organization chart or diagram if necessary, to clearly explain lines of authority, duties & responsibilities, etc. § The applicant shall demonstrate satisfactory performance on five (5) similar projects within the past five (5) years of projects considered "similar" to the University of Florida. Provide complete information including description, location date of completion and names and addresses of owners and contact information. Similar renovation projects are defined as those with the following scopes or characteristics: University campus or government project experience Projects with intense schedule, management, and logistical demands - busy campus, adjacent residential facilities that will remain occupied during the work § Proof of a staffed office with available construction personnel located within 100 miles of Gainesville for the ability to respond and perform the task on hand within a 2 hour time frame. § Provide proof of license to perform work as a Certified Underground Utility and Excavation Contractor from the Department of Business and Professional Regulation. § Provide proof of corporation, Limited Liability Corporation or partnership registered to operate in the State of Florida by the Department of State (Division of Corporations). Such proof shall take the form of a certificate of corporate status from the Florida Department of State. § Provide list of fleet and equipment inventory and availability. § Provide the contact information, references, and statements required by Sections 4 and 5 of AlA Document A305. § Provide proof of the applicant’s ability to provide liability insurance coverage in the amounts of $1 million per occurrence General Liability, $1 million Automobile Liability, Workers’ Compensation per requirements of Chapter 440 of the Florida Statutes, and $5 million Umbrella. Such proof may take the form of a draft ‘ACORD’ certificate or a letter of intent from the respective carrier or agent. § Outline the firm's approach to job-site safety management, training & education, and enforcement. Provide a copy of the firm's insurance experience modification rate (EMR) for the past three years. § Provide a simple list of all current and pending work by the applicant firm. Further, provide a more detailed list of all current and pending work that involves the key personnel identified in earlier, noting the size, contract amount, scope, owner, A/E, general or prime contractor (if your firm is serving, or will serve. as a subcontractor), current status, and projected completion date of each. SCHEDULE OF EVENTS ITB Release: 12/19/2025 9:00am Non-mandatory Pre-Bid Meeting: 12/23/2025 10:00am. Zoom link: https://ufl.zoom.us/j/95182067835?pwd=8IbNXFM7JLvO8Qckj9bbWXnxaruD8T.1 Questions Due: 01/13/2026 3:00pm Bids Due (ITB Closes): 01/23/2026 3:00pm
