Annual Contract for Voter Registration Certificate Cards, Confirmation Notices, and Pre-Printed Stock

Tarrant County has issued a solicitation for a comprehensive annual contract to print and mail approximately 1.19 million voter registration certificate cards and address confirmation notices, in strict accordance with directives from the Texas Secretary of State. The contract, with a duration of twelve months from the date of award, may be renewed for an additional year contingent upon mutual agreement and submission of updated documentation by the vendor. The pricing for these services must remain fixed throughout the contract period. The scope emphasizes the importance of producing official proof of voter registration and ensuring address verification to maintain voter eligibility and accuracy within the jurisdiction. The contractual framework incorporates detailed terms and conditions, including special provisions related to vendor background checks, data security, confidentiality, breach notification, and data residency within the United States, as outlined in the county’s standard and special terms documents. Additionally, the county’s HUB policy promotes equitable opportunities for certified Historically Underutilized Businesses, encouraging their participation in procurement processes. The contract also stipulates renewal procedures, vendor responsibilities, and compliance requirements, ensuring a secure, transparent, and equitable process aligned with county policies and legal standards. The procurement process is managed through a structured response and evaluation timeline, with a response deadline of July 31, 2025, and contact information provided for inquiries and invoice processing.