Annual Crack Filling and Pavement Distress Repair with Asphalt Repair Mastic

Alachua County, Florida, is soliciting bids under ITB 27-121-LC for an annual, work order-driven agreement to perform crack filling and pavement distress repair. The scope of work includes cleaning, filling, and leveling potholes, alligatored areas, wide cracks, and longitudinal joints using the Crafco Mastic One System. All services must adhere to current FDOT Standard Plans and manufacturer instructions, including specific heating requirements of 300 degrees Fahrenheit. The contractor must be trained and approved by the mastic manufacturer, and a manufacturer representative is required to be onsite during the first day of the project for technical support. The contract will be awarded to the lowest responsive and responsible vendor, with the possibility of awards to multiple vendors. Evaluation criteria include price, a minimum of five years of relevant experience, adequate organizational capacity, and a proven performance history. Preference is given to businesses with drug-free workplace programs and certified Small Business Enterprises, with specific bid price preferences of 3% to 5% available depending on SBE status. Bidders must submit a bid bond equal to at least 5% of the bid amount and provide responses via the County's Public Portal by 2:00 pm EST on November 25, 2026. The agreement includes an initial term with the option for two additional one-year renewals. Payment is processed monthly in accordance with the Florida Prompt Payment Act, contingent upon annual appropriations by the Board of County Commissioners. Contractors are required to maintain insurance as specified in the agreement and must comply with statutory certifications regarding foreign ownership and the Alachua County Government Minimum Wage Ordinance. All materials must be new and delivered F.O.B. destination at the job site.