Annual Pothole Repair with Hot Mix Asphalt

Alachua County, Florida, is soliciting bids under ITB 27-122-LC for an annual pothole repair contract utilizing hot mix asphalt. This work order driven agreement involves the cleaning and filling of potholes using SP-9-5 or SP-12-5 asphalt mixes, which must meet a minimum Traffic Level C and originate from FDOT certified sources. All work must adhere to current FDOT Standard Plans. The contract is scheduled to begin on October 1, 2026, and run through September 30, 2027, with the County holding the option to renew for two additional one year periods. The award will be granted to the lowest responsive and responsible vendor, though the County may select multiple vendors. Bidders must demonstrate at least five years of experience in similar services and possess the necessary equipment, personnel, and licenses. Key requirements include the submission of a bid bond equal to five percent of the bid amount and registration with the U.S. Department of Homeland Security E-Verify system. The County provides a five percent bid price preference for certified Small Business Enterprises, contributing to a fifteen percent SBE participation goal. Payment is processed monthly in accordance with the Local Government Prompt Payment Act, contingent upon annual appropriations by the Board of County Commissioners. Price escalations are capped at three percent annually based on the National Highway Construction Cost Index. Responses must be submitted electronically via the County Public Portal by November 25, 2026, at 2:00 pm EST.