Annual Exterior Landscape Management Service - Dallas AgriLife Research and Extension Center

INTRODUCTION: Texas A&M AgriLife Dallas Research and Extension Center is seeking bids for annual exterior landscape management services Bidders shall offer a unit price response for each line item in this bid. Please read the terms and conditions carefully. If you would like additional information concerning our purchasing procedures, please contact: Mikayla Hancock, CTCD Buyer III Phone: +1 (555) 000-0000 Email: contact@example.gov IMPORTANT DATES: HUB Subcontracting Webinar: Monday, October 20, 2025, at 2:00 p.m. (central time) Question Submission Deadline: Thursday, October 23, 2025, at 3:00 p.m. (central time) Bid Submission Deadline: Thursday, October 30, 2025, at 3:00 p.m. (central time) BID OPENING INFORMATION: Bids will be opened virtually via a Microsoft Teams meeting at the date and time specified. Bidders and/or their representative(s) may attend the bid opening if desired. After the bids have been evaluated, the vendor receiving a bid award from this solicitation will be issued a purchase order. Please see the Bid Opening Information document for meeting information. TERMS AND CONDITIONS: By submitting a bid, the bidder agrees to comply with all Agency terms and conditions. These supersede any other terms and conditions issued by the bidder. GOVERNING LAW: Any contract resulting from this bid solicitation shall be construed and governed by the laws of the State of Texas. PAYMENT TERMS: Net 30 days after services are rendered or receipt of correct invoice, whichever is later. DELIVERY: Any bid submitted should include estimated delivery time for the item(s) being offered. QUESTIONS DEADLINE: Any/all questions should be addressed in writing to Mikayla Hancock via the Q&A Board for this invitation to bid or email at contact@example.gov. All questions must be received on or before Thursday, October 23, 2025, at 3:00 p.m., central time. When deemed appropriate by the Agency, questions will be answered by bid addendum. SPECIFICATIONS: Specifications or brand names given are meant to be descriptive rather than restrictive. Other manufacturer’s exact equivalents will be considered. If bidding other than specified, please submit full descriptive literature and technical specifications with your bid response. INSURANCE: The awarded vendor must provide a copy of their current certificate of insurance, showing the Agency as an additional insured (see exact wording necessary in bold in the Insurance Requirements attachment), before service can be performed. See attached insurance requirements for complete details. CONTRACT RENEWALS: Any resulting Purchase Order may be renewed for four (4) additional years, one (1) year at a time, if mutually agreeable to both parties with all the terms and conditions remaining firm. Original Contract: Date of award - August 31, 2026 Renewal 1 of 4: September 1, 2026 - August 31, 2027 Renewal 2 of 4: September 1, 2027 - August 31, 2028 Renewal 3 of 4: September 1, 2028 - August 31, 2029 Renewal 4 of 4: September 1, 2029 - August 31, 2030 AWARD BASED ON BEST VALUE: Texas A&M AgriLife Dallas Research and Extension Center reserves the right to accept or reject any or all bids, to waive informalities and technicalities, to accept the offer considered most advantageous and award the bid based on best value criteria. In determining what is the best value to the Agency, the Agency shall consider any or all of the following: Purchase price The reputation of the vendor and the vendor's goods or services. The quality of the vendor's goods or services. The extent to which the goods or services meet the agency's needs. The vendor’s past relationship with the Agency. The total long-term cost to the Agency in acquiring the vendor’s good or services. The length and coverage of the vendor's warranty. The delivery time.