annual SLA maintenance

This synopsis/solicitation is for commercial items prepared in accordance with the format in FAR Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only notice; a paper solicitation will not be issued. Request for Quotation (RFQ) number 09-Q-335409 shall be referenced on any technical quote and price quote. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-30, effective 17Feb2009. All future information about this acquisition including solicitation amendments will also be distributed solely through this site. Interested parties are responsible for monitoring this site to ensure that they have the most up-to-date information about this acquisition. This Request for Quotation (RFQ) is being conducted as a 100% small business set aside. The Federal Bureau of Investigations (FBI) has a requirement for the following maintenance services: Line 0001: Purchase of a (1) year maintenance contract for (1) one Stereo-Lithography Apparatus (SLA) 5000 Line 0002: Purchase of a (1) year maintenance contract for (1) one Stereo-Lithography Apparatus (SLA) Viper. Both machines were manufactured by 3D Systems Inc. The estimated life of the machines is estimated at eight years from original purchase. The SLA 5000 was purchased in 2004. The SLA Viper was purchased in 2002. Statement of Work: 1.0: Hardware requirements: 1.1 The contractor shall provide full hardware maintenance on the following hardware: SLA 5000 and integral PC and SLA Viper and integral PC. 2.0 The contractor shall provide on call remedial hardware maintenance. 2.1 Contractor shall notify the FBI within 2 hours of receiving a call for remedial maintenance as to when the remedial maintenance will be conducted. 2.2 Contractor shall provide this remedial maintenance on site within 3 working days of acknowledgement. 3.0 Contactor shall provide all under this contract, which shall include one (1) laser replacement per machine at the contractor's expense as part of this contract. 3.1 If any additional lasers need to be replaced during the 365 day period of performance, the government will purchase the additional lasers. 4.0 The Contractor shall provide all current and revised test equipment during hardware maintenance. 5.0 The contractor shall provide preventative hardware maintenance every 3 months at the government site. The actual date for this maintenance will be scheduled at the government's convenience. 6.0 Software requirements: Contractor shall provide software updates, and they must be included with the contractor' total maintenance price (quote). 7.0 Security Clearances: All contractor personnel performing maintenance work on-site must complete the security process and meet the requirements specified by the FBI Security Division for the sensitivity or classification level of the information for which they will require access. 7.1 Contractors performing this equipment maintenance or repair work on-site must be escorted at all times while within the on-site location. Contractors shall possess a minimum of a Secret Personnel Security Clearance, or be processed for a Limited Background Investigation (LBI) before on-site maintenance can be scheduled. The LBI process currently takes a minimum of 25 days to complete. Offeror must state in the quote if personnel who will be performing on site maintenance currently have a Secret Personnel Security clearance/LBI, or if personnel will be applying for the LBI before performance of the contact begins. 7.2 Contractor shall comply with eQIP Special Security Requirements. 8.0 Preparation and submission of quotes. The Offeror may prepare and deliver a standard commercial quote for the specified maintenance, however it must be clear from the quote that all required technical services requirements shall be met. 9.0 Evaluation and award of purchase order. Purchase Order shall be awarded to the company who submits a quote that is most advantageous to the government, price and other factors considered. 9.1 Evaluation factors: (a) Contractor's technical ability (b) cost (c) past performance. 9.2 Contractor must submit 3 references for past performance for maintenance on at least one of the two SLA subject machines. This reference can be either government or a private company. This reference shall consist of a Company name, point of contact (name) and this contact's phone number (required) and email, if available. The North American Industrial Classification System (NAICS) number is 811219 and the business size standard is 500 employees. The Government will award a firm fixed price purchase order resulting from this combined synopsis/solicitation to the responsible offeror whose technically acceptable offer conforms to this combined synopsis/solicitation. The purchase order will be issued for a 12 month period of performance from the date of award. The Government is not responsible for locating or securing any information, which is not identified in the Capabilities Statement or quotation, but may do so at its discretion. Please carefully review the commercial item FAR clauses for information about requirements and instructions for submitting a quotation. The following provisions and clauses apply to this procurement: Federal Acquisition Regulation (FAR) provision 52.212-1, Instructions to Offeror- Commercial Items (NOV 2007); FAR provision 52.212-2, Evaluation-Commercial Items (JAN 1999) - Award shall be made to the responsible offeror whose offer is considered to be most advantageous to the Government, considering technical acceptability and price. The Government reserves the right to award without discussions; therefore, it is critical that each quote be complete and fully responsive. However, the FBI also reserves the right to conduct discussions, if later determined to be necessary. FAR provision 52.212-3, Offeror Representations and Certification-Commercial Items (Nov 2007) - Please note: All offerors and prospective contractors must be registered on the ONLINE Representative and Certification Application (ORCA) website at http://orca.bpn.gov or must provide a completed copy of 52.212-3 along with their quote. FAR Clause 52-212-4, Contract Terms and Conditions- Commercial Items (Feb 2007); FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Dec 2007) Paragraph (b) the following clauses apply; 52.203-6 Alternate I, 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-41, 52.222-44, 52.232-33, 52.232-36, 52.239-1. Additional Clause(s) that apply to this RFQ are Clauses incorporated by reference may be accessed in full text at www.arnet.gov. All quotes from responsible sources will be considered. Quotes shall be accepted electronically only. No other methods of submission will be accepted. Email your quote to the attention of Debra E. Chapman at dchapman@fbiacademy.edu. Questions shall be submitted on or before Monday, March 23, 2009 at 3:00 PM EST. Responses are due on or before Wednesday, March 25, 2009 at 3:00 PM EST. The RFQ number 09-Q-335409 must be in the subject line of all quotes sent via email. This contract will be awarded as a commercial item in accordance with Federal Acquisition Regulation, Parts 12 and 13. All contractors shall be registered in the Central Contractor Registration http://www.ccr.gov database prior to any contract award.