Annual Transformer Oil Sampling and Analysis Contract.

This contract solicitation, numbered W9127N26QA085, is a firm fixed-price, performance-based service agreement for annual transformer oil sampling and analysis at the Bonneville Lock and Dam in Cascade Locks, Oregon. It is structured as a 12-month base year with four optional one-year extensions, each running from August 1 through July 31, beginning in August 2026 and potentially extending through July 2031. The work involves on-site inspections and oil sample collection from 18 transformers, followed by laboratory analysis and submission of testing reports and service recommendations within 30 days of sampling. All deliverables must be submitted electronically to the Contracting Officer’s Representative and aligned with the detailed Performance Work Statement and Quality Assurance Surveillance Plan. The solicitation is strictly limited to small businesses, with a 100% set-aside under NAICS Code 541380 and a size standard of $19 million in average annual receipts. Offerors must be actively registered in the System for Award Management and provide their UEI, CAGE code, payment terms, and contact information as part of a completed SF 1449 form submitted via email by the deadline of July 9, 2026. Security requirements are extensive and mandatory for all personnel, including completion of U.S. Department of Defense and Army-specific training within 30 days of award, adherence to escort protocols for unaccredited individuals, and strict compliance with REAL ID Act identification standards for site access. Non-U.S. citizens require prior government approval and submission of immigration documents. Contractors must implement E-Verify, maintain Form I-9 records, and ensure all employees wear identifiable uniforms with name tags. Information protection protocols require encryption of any Personally Identifiable Information transmissions, and all testing must comply with established standards such as ASTM D1533 for moisture content, although no formal packaging or preservation standards are detailed. The government will conduct 100% inspections and accept deliverables at the installation, with contract performance monitored through the Quality Control Plan and any non-conforming work documented via DD Form 2772. Invoices must be submitted electronically in PDF format to a designated email address, and the award will be made to the technically acceptable offer with the most advantageous price, consistent with a possible Low Price Technically Acceptable methodology. All proposals, questions, and submissions must be directed to the Contracting Officer and Contracting Officer’s Representative