INVITATION TO BID
DEPARTMENT OF BUILDINGS AND GENERAL SERVICES
STATE OF VERMONT
Contractors are invited to bid on the Gifford Woods Maintenance Building for Buildings and General
Services on behalf of the Agency of Natural Resources, Forests, Parks and Recreation at 515
Vermont Route 100 in Killington, Vermont.
This project consists of, but is not limited to:
Demolition of existing structure and construction of ~8900 SF wood framed single story light
carpentry and industrial maintenance and office/storage building (7800 interior/1100 covered
exterior).
Scope includes associated sitework and utility connections to existing systems.
Detailed scope is included in the plans and specifications.
Sealed Bids accompanied by proper Bid Security will be received by the Department of Buildings
and General Services, at 133 State Street, Montpelier, Vermont 05633-8000, until January 23, 2024
at 4:30 PM.
Documents may be obtained from Blueprints Etc, 20 Farrell Street, South Burlington VT 05403, by
phone at
+1 (555) 000-0000, by fax at
+1 (555) 000-0000 or email to:
contact@example.gov. Project
Manuals and Plans are available for preview at: http://www.blueprintsetc.com in the Public Plan
Room. Any and all notifications, releases and addendums associated with this project will be posted
at http://www.blueprintsetc.com. There is a non-refundable fee for each set of documents
purchased.
Fee to Include one (1) Hard Copy & one (1) Digital CD-ROM Copy: $TBD
1. Please be advised that all notifications, releases, and addendums associated with
this RFP will be posted on-line in the plan room where the original solicitation
resides unless otherwise determined that a hard copy is necessary. The state will
make no attempt to contact contractors with updated information. It is the
responsibility of each contractor to periodically check the posting site for any and
all notifications, releases and addendums associated with the RFP.
2. NOTE: On occasion hard copy addendums may be required due to size or type of
media/requirements. If applicable and as determined by the Department of Buildings
and General Services, addendums that require hard copy distribution, a copy of such
addenda will be mailed or delivered for each set of plans and specifications issued to the
bidders, prior to the bid date. However, it is the responsibility of the bidder to be sure
they have received all addenda and must so state the number of addenda they have
received on the proposal.
3. If Bidders choose to pull information from other third-party sites, Bidders do so at their
own risk as there is one official source of information for documents as indicated above.
Revision Date: July 20, 2023
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There will be a mandatory pre-bid meeting at the site on January 5, 2024 at 11:00 AM. Please
meet at the Gifford Woods Maintenance Shop located at 515 Route 100 Killington 05751.
QUESTION AND ANSWER PERIOD: Any vendor requiring clarification of any section of
this RFP or wishing to comment or take exception to any requirements of the RFP must submit
specific questions in writing to
contact@example.gov no later than 4:30 PM on
January 11, 2024. All questions should include Gifford Woods Maintenance Building Project in
the subject line. Any comments, questions, or exceptions not raised in writing on or before the
last day of the question period are waived. At the close of the question period a copy of all
questions or comments and the State's responses will be posted at http://www.blueprintsetc.com.
Every effort will be made to post this information as soon as possible after the question period
ends, contingent on the number and complexity of the questions.
Bidder’s attention is directed to:
1. General Conditions for Construction Contracts. It is the Bidder’s responsibility to
thoroughly read and comply with all requirements. Please pay close attention due to the
changes that have been made.
2. Funding Source:
This project is being funded, in whole or in part, through the Capital Infrastructure Fund
21952.
If a bidder requires assistance in preparing their proposal, registering with SAM.gov or
needs guidance on socioeconomic certifications, the bidder may contact the Agency of
Commerce & Community Development (ACCD), Department of Economic
Development (DED), APEX Accelerator. The Vermont APEX Accelerator (formerly the
Procurement Technical Assistance Center (PTAC)) specializes in helping small
businesses navigate the documentation associated with State and Federal procurement.
There is no cost to the Contractor for assistance provided by APEX Accelerator. Their
website is: https://accd.vermont.gov/economic-development/programs/ptac
3. NOTICE TO BIDDERS – PROHIBITION OF RUSSIAN GOODS: The Contractor
is hereby notified that, pursuant to Vermont Executive Order No. 02-22, dated March 3,
2022, the purchase of Russian-sourced goods and goods produced by Russian entities
(defined as institutions or companies that are headquartered in Russia or have their
principal place of business in Russia) is prohibited. The awarded Contractor must fill out
and sign the Executive Order 02-22 Vendor Certification as part of the Contract awarding
process. This certification is required for all subcontracts for work performed solely for
the State of Vermont and subcontracts for work performed in the State of Vermont.
4. BID SUBMISSION INSTRUCTIONS:
a. CLOSING DATE: Bids must be received by the State by the due date specified on
the front page of this RFP. Late bids will not be considered.
i. The State may, for cause, issue an addendum to change the date and/or time
when bids are due. If a change is made, the State will inform all bidders by
posting it on the webpage indicated on the front page of this RFP.
Revision Date: July 20, 2023
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ii. There will not be a public bid opening. However, the State will record the
name, city and state for any and all bids received by the due date.
b. STATE SECURITY PROCEDURES: Please be advised extra time will be
needed when visiting and/or delivering information to State of Vermont offices.
All individuals visiting State offices must present a valid government issued
photo ID when entering the facility.
i. State office buildings may be locked or otherwise closed to the public. If this
RFP permits hand delivery of bids, delivery instructions will be posted at the
entrance to the State facility. Any delay caused by State Security
Procedures will be at the bidder’s own risk.
c. BID DELIVERY INSTRUCTIONS:
i. ELECTRONIC: Electronic bids will be accepted.
ii. E-MAIL BIDS. Emailed bids will be accepted. Bids will be accepted
via email submission to
contact@example.gov . Bids must
consist of a single email with a single, digitally searchable PDF
attachment containing all components of the bid. Multiple emails
and/or multiple attachments will not be accepted. There is an
attachment size limit of 40 MB. It is the Bidder’s responsibility to
compress the PDF file containing its bid if necessary in order to meet
this size limitation.
iii. FAX BIDS: Faxed bids will not be accepted.
iv. PAPER FORMAT: Paper format bids will not be accepted.
5. Full Bonding is required for this job.
6. Contractor is required to carry 100% Builder’s Risk Insurance for this project.
7. SUBMITTAL EXCHANGE®: Contractor shall obtain a license for the State to utilize
Submittal Exchange for the purposes of this project. The State and its representatives
will have full control of the use of Submittal Exchange by authorized users of the State.
Submittal Exchange®, a web-based collaboration software system, shall be used to
provide an on-line database and repository, which shall be used to transmit and track
project-related documents. Based on an existing contract between the State and
Submittal Exchange, the State anticipates that training and support during this project
will be provided by Submittal Exchange at no additional cost to the selected
contractor(s).
8. CONSTRUCTION CONTRACTOR EVALUATION FORM: The Department of
Buildings and General Services (BGS) may require contractor evaluations on construction
projects over $100,000 or at the discretion of the BGS Director. Evaluations will be used to
compile the contractor’s performance on BGS projects to provide a history and assessment
of the contractor’s performance.
Revision Date: July 20, 2023
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9. It is the Bidder’s responsibility to thoroughly read and comply with all instructions and
requirements of this bid solicitation.
Sincerely
Jennifer Fitch, Commissioner
