ANR-FWL Bill Sladyk Wildlife Management Area Stream Crossing Construction Projects

Contractors are invited to bid on the Sladyk Wildlife Management Area (WMA) – Stream Crossing Construction Projects for Buildings and General Services on behalf of the Agency of Natural Resources – Department of Fish & Wildlife at VT Route 114 in Norton, Vermont. This project consists of, but is not limited to: This project consists of repairing 4 road-stream crossings that were damaged during the July 2023 and 2024 flooding events. Work will be in remote locations on the Bill Sladyk Wildlife Management Area in Norton, VT. Each of the crossings will require removal of an existing, damaged culvert or small bridge, site prep, installation of pre-fabricated concrete box culvert, and site restoration. Storm water and erosion control measures shall be followed according to state and federal regulatory standards. Project details are included in each set of plans. Sealed Bids accompanied by proper Bid Security shall be emailed to the Department of Buildings and General Services, at contact@example.gov, until March 19, 2025 at 4:30 PM. Documents may be obtained from Blueprints Etc, 20 Farrell Street, South Burlington VT 05403, by phone at +1 (555) 000-0000, by fax at +1 (555) 000-0000 or email to: contact@example.gov. Project Manuals and Plans are available for preview at: http://www.blueprintsetc.com in the Public Plan Room. Any and all notifications, releases and addendums associated with this project will be posted at http://www.blueprintsetc.com. There is a non-refundable fee for each set of documents purchased. Fee to Include one (1) Hard Copy & one (1) Digital CD-ROM Copy: $TBD 1. Please be advised that all notifications, releases, and addendums associated with this RFP will be posted on-line in the plan room where the original solicitation resides unless otherwise determined that a hard copy is necessary. The state will make no attempt to contact contractors with updated information. It is the responsibility of each contractor to periodically check the posting site for any and all notifications, releases and addendums associated with the RFP. 2. NOTE: On occasion hard copy addendums may be required due to size or type of media/requirements. If applicable and as determined by the Department of Buildings and General Services, addendums that require hard copy distribution, a copy of such addenda will be mailed or delivered for each set of plans and specifications issued to the bidders, prior to the bid date. However, it is the responsibility of the bidder to be sure they have received all addenda and must so state the number of addenda they have received on the proposal. 3. If Bidders choose to pull information from other third-party sites, Bidders’ do so at their own risk as there is one official source of information for documents as indicated above. There will be a mandatory Virtual Pre-Bid meeting on February 26, 2025 at 10:00 AM. All interested bidders MUST pre-register for the conference by notifying the Office of Purchasing and Contracting (OPC) at contact@example.gov no later than 2:00 PM on February 24, 2025. Additionally, while a site visit is not part of the conference, bidders are encouraged to conduct their own site visit. Revision Date: 12/4/2024 Page | 2 QUESTION AND ANSWER PERIOD: Any vendor requiring clarification of any section of this RFP or wishing to comment or take exception to any requirements of the RFP must submit specific questions in writing to contact@example.gov no later than 4:30 PM on March 5, 2025. All questions should include Sladyk Wildlife Management Area (WMA) – Stream Crossing Construction Projects in the subject line. Any comments, questions, or exceptions not raised in writing on or before the last day of the question period are waived. At the close of the question period a copy of all questions or comments and the State's responses will be posted at http://www.blueprintsetc.com. Every effort will be made to post this information as soon as possible after the question period ends, contingent on the number and complexity of the questions. Bidder’s attention is directed to: 1. General Conditions for Construction Contracts. It is the Bidder’s responsibility to thoroughly read and comply with all requirements. Please pay close attention due to changes that have been made. 2. Funding Source: This project is being funded, in whole or in part, through the FEMA and State of Vermont funds. 1. Placing qualified small and minority businesses and women’s business enterprises on solicitation lists; 2. Assuring that small and minority businesses and women’s business enterprises are solicited whenever they are potential sources; 3. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women’s business enterprises; 4. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women’s business enterprises; 5. Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and 6. Requiring the prime/general contractor, if subcontracts are to be let, to take the same affirmative steps as listed in numbers 1 through 5. If a bidder requires assistance in preparing their proposal, registering with SAM.gov or needs guidance on socioeconomic certifications, the bidder may contact the Agency of Commerce & Community Development (ACCD), Department of Economic Development (DED), APEX Accelerator. The Vermont APEX Accelerator (formerly the Procurement Technical Assistance Center (PTAC)) specializes in helping small businesses navigate the documentation associated with State and Federal procurement. There is no cost to the Contractor for assistance provided by APEX Accelerator. Their website is: https://accd.vermont.gov/economicdevelopment/ programs/ptac 3. BYRD ANTI-LOBBYING CERTIFICATION - The following provision is applicable to the Contractor for contracts over $100,000.00, and Contractor shall include this clause in all its subcontracts over $100,000.00. Contractor has provided the certification required by the Byrd Anti-Lobbying Amendment, 31 U.S.C. § 1352 (as amended, and will follow the requirements for certification of each lower tier Revision Date: 12/4/2024 Page | 3 (subcontract) to disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures will be forwarded from tier to tier up to the Contractor who in turn will forward the certification(s) to the federal awarding agency. 4. DOMESTIC PREFERENCE FOR PROCUREMENTS As appropriate, and to the extent consistent with law, the contractor should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States. This includes, but is not limited to iron, aluminum, steel, cement, and other manufactured products. For purposes of this clause: Produced in the United States means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. Manufactured products mean items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.” 5. NOTICE TO BIDDERS – PROHIBITION OF RUSSIAN GOODS: The Contractor is hereby notified that, pursuant to Vermont Executive Order No. 02-22, dated March 3, 2022, the purchase of Russian-sourced goods and goods produced by Russian entities (defined as institutions or companies that are headquartered in Russia or have their principal place of business in Russia) is prohibited. The awarded Contractor must fill out and sign the Executive Order 02-22 Vendor Certification as part of the Contract awarding process. This certification is required for all subcontracts for work performed solely for the State of Vermont and subcontracts for work performed in the State of Vermont. 6. DETAILED REQUIREMENTS: 6.1. Responsibilities for this contract shall include but are not limited to repairing four (4) roadstream crossings that were damaged by the July 2023 and 2004 flooding events. Work will be in remote locations on the Bill Sladyk Wildlife Management Area in Norton, VT. Each of the crossings will require removal of an existing, damaged culvert or small bridge, site prep, installation of pre-fabricated concrete box culvert, and site restoration. Storm water and erosion control measures shall be followed according to state and federal regulatory standards and any permits issued for this project. Specific project details are included in each set of plans along with Supplemental General Conditions detailed below. 6.2. The Contractor will be required to provide all equipment, fuel, and labor necessary to complete this project as detailed in this solicitation. All equipment used must be in good operating condition and free of dirt and debris that may transport invasive plant or seed material. 6.3. Contract will only be awarded to one contractor and they must bid on all four (4) sites to be considered a complete and qualified bid. 6.4. Supplemental General Conditions a. Unless defined otherwise herein, Work will be performed in accordance with the Vermont Agency of Transportation 2024 Standard Specifications for Construction, as modified. The specifications are available on the Vermont Agency of Transportation website. Work will be paid based on the Items provided on the Bid Sheet. All items are considered included in the Bid Sheet and the contractor shall consider the items sufficient Revision Date: 12/4/2024 Page | 4 to complete the Work. https://vtrans.vermont.gov/highway/construct-material/constructservices/ pre-contractspecifications/vermont/2024 b. The 11th edition, dated December 2023, of the Manual on Uniform Traffic Control Devices for Streets and Highway shall apply to this project. c. Tree cutting may commence upon notice of award and comply with Army Corps of Engineers Northern Long-eared bat permit requirements. d. All in-stream work shall be performed between July 1, 2025, and October 1, 2025. e. The Vermont Department of Fish and Wildlife will coordinate the road closures to perform the work. The Contractor will be responsible for adequate traffic control and protection for the immediate work zone. This shall include signage, type III barricades, jersey barrier, etc. f. A pre-construction meeting shall be held at least 10 days prior to mobilization to the site with the State of Vermont, Department of Fish & Wildlife, the Engineer, and the ANR Rivers Management Engineer. g. Work Hours: Work shall be completed during daylight hours unless approved otherwise in writing by the Owner. Night work is not anticipated for this project but may be allowed if deemed necessary during the excavation and setting of the structure(s). h. The Road Closure Periods: Site 1 = 20 consecutive calendar days Site 2 = 15 consecutive calendar days Site 3 = 15 consecutive calendar days Site 4 = 15 consecutive calendar days For each day outside of the allowable road closure period the contractor requires the road to be closed, liquidated damages in the amount of Table 108.12A per day shall apply. i. The contractor shall have a maximum of 80 consecutive calendar days to complete the work at Site 1, Site 2, Site 3, and Site 4 from the commencement of earth disturbing activities at any of the three sites to final stabilization and demobilization at all three sites (i.e. all project work must be complete within 80 days from the commencement of contract work). For each day outside of the 80 days the contractor will be responsible for liquidated damages in the amount determined by Table 108.12A per day necessary to achieve final stabilization. Achieving final grass growth of 70% and removal of necessary EPSC measures does not apply to this time frame. j. The Department of Fish & Wildlife reserves the right to reduce or remove liquidated damages due to unforeseen conditions and delays due to weather. It is preferred this work not be completed during inclement weather as determined by the Owner/Engineer. k. Substantial completion will be on or before October 1, 2025. l. Final completion and project closeout will be on or before October 15, 2025. m. Bids shall be balanced for the purposes of review & acceptance. Unbalanced bids will not be considered. Revision Date: 12/4/2024 Page | 5 n. In the event of conflicting information, FEMA Contract Requirements take precedence. o. Erosion Prevention and Sediment Control shall be installed in accordance with the most current version of the Low Risk Site Handbook. Total earth disturbance associated with all four sites is less than 1.0 acres and the project is therefore considered nonjurisdictional with respect to Vermont Construction General Permit 3-9020. The Contractor shall develop an Erosion Prevention and Sediment Control Plan in Accordance with Section 653 for each of the three sites. p. For each of the four sites, the Contractor shall develop a Stream Relocation plan in accordance with Section 614 and any permit conditions for the project for review and approval by the Engineer and VT ANR Rivers Management Engineer. The plan shall be stamped by a licensed professional engineer registered in the State of Vermont. The Contractor is responsible for determining the level of protection required to protect their work. q. The Contractor shall be aware of Vermont Water Quality Standards and shall conform to all such standards. Release of turbid water (water greater than 25 NTU’s) is not permissible under these standards. r. The Contractor shall provide two sieve analysis and modified proctor results for each granular material to be used. Material sources shall be approved prior to brining on site. s. Contractor will not be responsible for in-place soils testing. All in-place testing will be the responsibility of the Owner. t. Provide submittals and shop drawings for all materials and structures prior to purchase. If materials are on VTrans pre-approved products list, please reference. u. All traffic control and traffic control devices shall conform to TCD Standards. The Contractor shall provide a traffic control plan designed in accordance with Section 641 stamped by a licensed professional engineer registered in the State of Vermont for review and approval. The contractor shall provide and install all road closure signage to be coordinated with Vermont Fish & Wildlife. v. The Contractor shall be aware that the sites are generally remote (especially Site 1) and additional handling of materials and the precast structure may be necessary. Any costs associated with site access to perform the work is the responsibility of the contractor. 6.5. Supplemental Information on Bid Items: a. 203.1500 Common Excavation (Modified). This bid item has been modified to be Lump Sum for all excavation and disposal of excess excavation & unsuitable materials to complete the work. It is intended that all excavation to complete the work as detailed is included in this Lump Sum item with the exception of 203.2600 Channel Excavation of Rock. Any unforeseen excavation work necessary within the channel will be compensated for under 203.2700 Unclassified Channel Excavation. b. 204.3000 Granular Borrow will only be utilized if excavation removed is not suitable for reuse on the site as determined by the Engineer. Revision Date: 12/4/2024 Page | 6 c. 541.2200 Concrete, Class B (Modified) shall include the reinforcing steel and all other requirements necessary to provide a 6” thick reinforced slab as show in the unit price. d. 613.0601, 613.0602, 613.0603. The intent of these bid items is to closely replicate the existing material on site within the natural stream bottom. Blasted angular rock will generally not be accepted. e. 613.0603 E-Stone Fill, Type III (Modified) – Stone Step Weirs. The intent of this bid item is to provide and install stone stepped weirs as field directed to provide stepped pools within the stream bed in lieu of a continuous flat slope. The stone provided shall meet the E-Stone Fill, Type III specification. f. 653.0300 Maintenance of EPSC Plan (N.A.B.I) Modified. This bid item has been modified to Lump Sum. The allowance will be paid to the Contractor for a predetermined value of EPSC maintenance. Any additional EPSC maintenance will be the responsibility of the Contractor and considered incidental to other EPSC related bid items. g. 900.0100 – Contractor to provide & install 704.02D 1.5” Crushed Stone as detailed. h. 900.0200 – Contractor to provide & install 704.02C ¾” Crushed Stone as detailed. i. 900.0300 – Contractor to install stone lined drainage swales as detailed and field coordinated. j. 900.0400 – Contractor to provide and install 1” rigid insulation over the top of the box culvert as detailed. k. 900.0500 – Contractor to provide & install safety boulders that are approximately 3’x4’x2.5’ minimum dimensions. Boulders may be selected by Owner prior to shipping to site. 7. BID SUBMISSION INSTRUCTIONS: a. CLOSING DATE: Bids must be received by the State by the due date specified on the front page of this RFP. Late bids will not be considered. i. The State may, for cause, issue an addendum to change the date and/or time when bids are due. If a change is made, the State will inform all bidders by posting at the webpage indicated on the front page of this RFP. ii. There will not be a public bid opening. However, the State will record the name, city and state for any and all bids received by the due date. b. BID DELIVERY INSTRUCTIONS: i. ELECTRONIC: Electronic bids will be accepted. ii. E-MAIL BIDS. Emailed bids will be accepted. Bids will be accepted via email submission to contact@example.gov. Bids must consist of a single email with a single, digitally searchable PDF attachment containing all components of the bid. Revision Date: 12/4/2024 Page | 7 Multiple emails and/or multiple attachments will not be accepted. There is an attachment size limit of 40 MB. It is the Bidder’s responsibility to compress the PDF file containing its bid, if necessary, in order to meet this size limitation. It is also the Bidder's responsibility to ensure that their own email system can send and receive messages up to this size. iii. FAX BIDS: Faxed bids will not be accepted. iv. PAPER BIDS: Paper format bids will not be accepted. 8. Full Bonding is required for this job. 9. CONSTRUCTION CONTRACTOR EVALUATION FORM: The Department of Buildings and General Services (BGS) may require contractor evaluations on construction projects over $100,000 or at the discretion of the BGS Director. Evaluations will be used to compile contractor’s performance on BGS projects to provide a history and assessment of the contractor’s performance. 10. It is the Bidder’s responsibility to thoroughly read and comply with all instructions and requirements of this bid solicitation.Contractors are invited to bid on the Sladyk Wildlife Management Area (WMA) – Stream Crossing Construction Projects for Buildings and General Services on behalf of the Agency of Natural Resources – Department of Fish & Wildlife at VT Route 114 in Norton, Vermont. This project consists of, but is not limited to: This project consists of repairing 4 road-stream crossings that were damaged during the July 2023 and 2024 flooding events. Work will be in remote locations on the Bill Sladyk Wildlife Management Area in Norton, VT. Each of the crossings will require removal of an existing, damaged culvert or small bridge, site prep, installation of pre-fabricated concrete box culvert, and site restoration. Storm water and erosion control measures shall be followed according to state and federal regulatory standards. Project details are included in each set of plans. Sealed Bids accompanied by proper Bid Security shall be emailed to the Department of Buildings and General Services, at contact@example.gov, until March 19, 2025 at 4:30 PM. Documents may be obtained from Blueprints Etc, 20 Farrell Street, South Burlington VT 05403, by phone at +1 (555) 000-0000, by fax at +1 (555) 000-0000 or email to: contact@example.gov. Project Manuals and Plans are available for preview at: http://www.blueprintsetc.com in the Public Plan Room. Any and all notifications, releases and addendums associated with this project will be posted at http://www.blueprintsetc.com. There is a non-refundable fee for each set of documents purchased. Fee to Include one (1) Hard Copy & one (1) Digital CD-ROM Copy: $TBD 1. Please be advised that all notifications, releases, and addendums associated with this RFP will be posted on-line in the plan room where the original solicitation resides unless otherwise determined that a hard copy is necessary. The state will make no attempt to contact contractors with updated information. It is the responsibility of each contractor to periodically check the posting site for any and all notifications, releases and addendums associated with the RFP. 2. NOTE: On occasion hard copy addendums may be required due to size or type of media/requirements. If applicable and as determined by the Department of Buildings and General Services, addendums that require hard copy distribution, a copy of such addenda will be mailed or delivered for each set of plans and specifications issued to the bidders, prior to the bid date. However, it is the responsibility of the bidder to be sure they have received all addenda and must so state the number of addenda they have received on the proposal. 3. If Bidders choose to pull information from other third-party sites, Bidders’ do so at their own risk as there is one official source of information for documents as indicated above. There will be a mandatory Virtual Pre-Bid meeting on February 26, 2025 at 10:00 AM. All interested bidders MUST pre-register for the conference by notifying the Office of Purchasing and Contracting (OPC) at contact@example.gov no later than 2:00 PM on February 24, 2025. Additionally, while a site visit is not part of the conference, bidders are encouraged to conduct their own site visit. Revision Date: 12/4/2024 Page | 2 QUESTION AND ANSWER PERIOD: Any vendor requiring clarification of any section of this RFP or wishing to comment or take exception to any requirements of the RFP must submit specific questions in writing to contact@example.gov no later than 4:30 PM on March 5, 2025. All questions should include Sladyk Wildlife Management Area (WMA) – Stream Crossing Construction Projects in the subject line. Any comments, questions, or exceptions not raised in writing on or before the last day of the question period are waived. At the close of the question period a copy of all questions or comments and the State's responses will be posted at http://www.blueprintsetc.com. Every effort will be made to post this information as soon as possible after the question period ends, contingent on the number and complexity of the questions. Bidder’s attention is directed to: 1. General Conditions for Construction Contracts. It is the Bidder’s responsibility to thoroughly read and comply with all requirements. Please pay close attention due to changes that have been made. 2. Funding Source: This project is being funded, in whole or in part, through the FEMA and State of Vermont funds. 1. Placing qualified small and minority businesses and women’s business enterprises on solicitation lists; 2. Assuring that small and minority businesses and women’s business enterprises are solicited whenever they are potential sources; 3. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women’s business enterprises; 4. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women’s business enterprises; 5. Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and 6. Requiring the prime/general contractor, if subcontracts are to be let, to take the same affirmative steps as listed in numbers 1 through 5. If a bidder requires assistance in preparing their proposal, registering with SAM.gov or needs guidance on socioeconomic certifications, the bidder may contact the Agency of Commerce & Community Development (ACCD), Department of Economic Development (DED), APEX Accelerator. The Vermont APEX Accelerator (formerly the Procurement Technical Assistance Center (PTAC)) specializes in helping small businesses navigate the documentation associated with State and Federal procurement. There is no cost to the Contractor for assistance provided by APEX Accelerator. Their website is: https://accd.vermont.gov/economicdevelopment/ programs/ptac 3. BYRD ANTI-LOBBYING CERTIFICATION - The following provision is applicable to the Contractor for contracts over $100,000.00, and Contractor shall include this clause in all its subcontracts over $100,000.00. Contractor has provided the certification required by the Byrd Anti-Lobbying Amendment, 31 U.S.C. § 1352 (as amended, and will follow the requirements for certification of each lower tier Revision Date: 12/4/2024 Page | 3 (subcontract) to disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures will be forwarded from tier to tier up to the Contractor who in turn will forward the certification(s) to the federal awarding agency. 4. DOMESTIC PREFERENCE FOR PROCUREMENTS As appropriate, and to the extent consistent with law, the contractor should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States. This includes, but is not limited to iron, aluminum, steel, cement, and other manufactured products. For purposes of this clause: Produced in the United States means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. Manufactured products mean items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.” 5. NOTICE TO BIDDERS – PROHIBITION OF RUSSIAN GOODS: The Contractor is hereby notified that, pursuant to Vermont Executive Order No. 02-22, dated March 3, 2022, the purchase of Russian-sourced goods and goods produced by Russian entities (defined as institutions or companies that are headquartered in Russia or have their principal place of business in Russia) is prohibited. The awarded Contractor must fill out and sign the Executive Order 02-22 Vendor Certification as part of the Contract awarding process. This certification is required for all subcontracts for work performed solely for the State of Vermont and subcontracts for work performed in the State of Vermont. 6. DETAILED REQUIREMENTS: 6.1. Responsibilities for this contract shall include but are not limited to repairing four (4) roadstream crossings that were damaged by the July 2023 and 2004 flooding events. Work will be in remote locations on the Bill Sladyk Wildlife Management Area in Norton, VT. Each of the crossings will require removal of an existing, damaged culvert or small bridge, site prep, installation of pre-fabricated concrete box culvert, and site restoration. Storm water and erosion control measures shall be followed according to state and federal regulatory standards and any permits issued for this project. Specific project details are included in each set of plans along with Supplemental General Conditions detailed below. 6.2. The Contractor will be required to provide all equipment, fuel, and labor necessary to complete this project as detailed in this solicitation. All equipment used must be in good operating condition and free of dirt and debris that may transport invasive plant or seed material. 6.3. Contract will only be awarded to one contractor and they must bid on all four (4) sites to be considered a complete and qualified bid. 6.4. Supplemental General Conditions a. Unless defined otherwise herein, Work will be performed in accordance with the Vermont Agency of Transportation 2024 Standard Specifications for Construction, as modified. The specifications are available on the Vermont Agency of Transportation website. Work will be paid based on the Items provided on the Bid Sheet. All items are considered included in the Bid Sheet and the contractor shall consider the items sufficient Revision Date: 12/4/2024 Page | 4 to complete the Work. https://vtrans.vermont.gov/highway/construct-material/constructservices/ pre-contractspecifications/vermont/2024 b. The 11th edition, dated December 2023, of the Manual on Uniform Traffic Control Devices for Streets and Highway shall apply to this project. c. Tree cutting may commence upon notice of award and comply with Army Corps of Engineers Northern Long-eared bat permit requirements. d. All in-stream work shall be performed between July 1, 2025, and October 1, 2025. e. The Vermont Department of Fish and Wildlife will coordinate the road closures to perform the work. The Contractor will be responsible for adequate traffic control and protection for the immediate work zone. This shall include signage, type III barricades, jersey barrier, etc. f. A pre-construction meeting shall be held at least 10 days prior to mobilization to the site with the State of Vermont, Department of Fish & Wildlife, the Engineer, and the ANR Rivers Management Engineer. g. Work Hours: Work shall be completed during daylight hours unless approved otherwise in writing by the Owner. Night work is not anticipated for this project but may be allowed if deemed necessary during the excavation and setting of the structure(s). h. The Road Closure Periods: Site 1 = 20 consecutive calendar days Site 2 = 15 consecutive calendar days Site 3 = 15 consecutive calendar days Site 4 = 15 consecutive calendar days For each day outside of the allowable road closure period the contractor requires the road to be closed, liquidated damages in the amount of Table 108.12A per day shall apply. i. The contractor shall have a maximum of 80 consecutive calendar days to complete the work at Site 1, Site 2, Site 3, and Site 4 from the commencement of earth disturbing activities at any of the three sites to final stabilization and demobilization at all three sites (i.e. all project work must be complete within 80 days from the commencement of contract work). For each day outside of the 80 days the contractor will be responsible for liquidated damages in the amount determined by Table 108.12A per day necessary to achieve final stabilization. Achieving final grass growth of 70% and removal of necessary EPSC measures does not apply to this time frame. j. The Department of Fish & Wildlife reserves the right to reduce or remove liquidated damages due to unforeseen conditions and delays due to weather. It is preferred this work not be completed during inclement weather as determined by the Owner/Engineer. k. Substantial completion will be on or before October 1, 2025. l. Final completion and project closeout will be on or before October 15, 2025. m. Bids shall be balanced for the purposes of review & acceptance. Unbalanced bids will not be considered. Revision Date: 12/4/2024 Page | 5 n. In the event of conflicting information, FEMA Contract Requirements take precedence. o. Erosion Prevention and Sediment Control shall be installed in accordance with the most current version of the Low Risk Site Handbook. Total earth disturbance associated with all four sites is less than 1.0 acres and the project is therefore considered nonjurisdictional with respect to Vermont Construction General Permit 3-9020. The Contractor shall develop an Erosion Prevention and Sediment Control Plan in Accordance with Section 653 for each of the three sites. p. For each of the four sites, the Contractor shall develop a Stream Relocation plan in accordance with Section 614 and any permit conditions for the project for review and approval by the Engineer and VT ANR Rivers Management Engineer. The plan shall be stamped by a licensed professional engineer registered in the State of Vermont. The Contractor is responsible for determining the level of protection required to protect their work. q. The Contractor shall be aware of Vermont Water Quality Standards and shall conform to all such standards. Release of turbid water (water greater than 25 NTU’s) is not permissible under these standards. r. The Contractor shall provide two sieve analysis and modified proctor results for each granular material to be used. Material sources shall be approved prior to brining on site. s. Contractor will not be responsible for in-place soils testing. All in-place testing will be the responsibility of the Owner. t. Provide submittals and shop drawings for all materials and structures prior to purchase. If materials are on VTrans pre-approved products list, please reference. u. All traffic control and traffic control devices shall conform to TCD Standards. The Contractor shall provide a traffic control plan designed in accordance with Section 641 stamped by a licensed professional engineer registered in the State of Vermont for review and approval. The contractor shall provide and install all road closure signage to be coordinated with Vermont Fish & Wildlife. v. The Contractor shall be aware that the sites are generally remote (especially Site 1) and additional handling of materials and the precast structure may be necessary. Any costs associated with site access to perform the work is the responsibility of the contractor. 6.5. Supplemental Information on Bid Items: a. 203.1500 Common Excavation (Modified). This bid item has been modified to be Lump Sum for all excavation and disposal of excess excavation & unsuitable materials to complete the work. It is intended that all excavation to complete the work as detailed is included in this Lump Sum item with the exception of 203.2600 Channel Excavation of Rock. Any unforeseen excavation work necessary within the channel will be compensated for under 203.2700 Unclassified Channel Excavation. b. 204.3000 Granular Borrow will only be utilized if excavation removed is not suitable for reuse on the site as determined by the Engineer. Revision Date: 12/4/2024 Page | 6 c. 541.2200 Concrete, Class B (Modified) shall include the reinforcing steel and all other requirements necessary to provide a 6” thick reinforced slab as show in the unit price. d. 613.0601, 613.0602, 613.0603. The intent of these bid items is to closely replicate the existing material on site within the natural stream bottom. Blasted angular rock will generally not be accepted. e. 613.0603 E-Stone Fill, Type III (Modified) – Stone Step Weirs. The intent of this bid item is to provide and install stone stepped weirs as field directed to provide stepped pools within the stream bed in lieu of a continuous flat slope. The stone provided shall meet the E-Stone Fill, Type III specification. f. 653.0300 Maintenance of EPSC Plan (N.A.B.I) Modified. This bid item has been modified to Lump Sum. The allowance will be paid to the Contractor for a predetermined value of EPSC maintenance. Any additional EPSC maintenance will be the responsibility of the Contractor and considered incidental to other EPSC related bid items. g. 900.0100 – Contractor to provide & install 704.02D 1.5” Crushed Stone as detailed. h. 900.0200 – Contractor to provide & install 704.02C ¾” Crushed Stone as detailed. i. 900.0300 – Contractor to install stone lined drainage swales as detailed and field coordinated. j. 900.0400 – Contractor to provide and install 1” rigid insulation over the top of the box culvert as detailed. k. 900.0500 – Contractor to provide & install safety boulders that are approximately 3’x4’x2.5’ minimum dimensions. Boulders may be selected by Owner prior to shipping to site. 7. BID SUBMISSION INSTRUCTIONS: a. CLOSING DATE: Bids must be received by the State by the due date specified on the front page of this RFP. Late bids will not be considered. i. The State may, for cause, issue an addendum to change the date and/or time when bids are due. If a change is made, the State will inform all bidders by posting at the webpage indicated on the front page of this RFP. ii. There will not be a public bid opening. However, the State will record the name, city and state for any and all bids received by the due date. b. BID DELIVERY INSTRUCTIONS: i. ELECTRONIC: Electronic bids will be accepted. ii. E-MAIL BIDS. Emailed bids will be accepted. Bids will be accepted via email submission to contact@example.gov. Bids must consist of a single email with a single, digitally searchable PDF attachment containing all components of the bid. Revision Date: 12/4/2024 Page | 7 Multiple emails and/or multiple attachments will not be accepted. There is an attachment size limit of 40 MB. It is the Bidder’s responsibility to compress the PDF file containing its bid, if necessary, in order to meet this size limitation. It is also the Bidder's responsibility to ensure that their own email system can send and receive messages up to this size. iii. FAX BIDS: Faxed bids will not be accepted. iv. PAPER BIDS: Paper format bids will not be accepted. 8. Full Bonding is required for this job. 9. CONSTRUCTION CONTRACTOR EVALUATION FORM: The Department of Buildings and General Services (BGS) may require contractor evaluations on construction projects over $100,000 or at the discretion of the BGS Director. Evaluations will be used to compile contractor’s performance on BGS projects to provide a history and assessment of the contractor’s performance. 10. It is the Bidder’s responsibility to thoroughly read and comply with all instructions and requirements of this bid solicitation.