Approval of the Chiller Preventative Maintenance Professional Service Agreement with Trane U.S. Riverside County Facilities

Trane U.S. Inc. has been selected as the exclusive provider of comprehensive chiller preventative maintenance and parts support services across multiple Riverside County facilities in California, under a professional services agreement identified as MT29612. As the original equipment manufacturer, Trane delivers factory-backed expertise with full access to proprietary software tools, engineered support, and certified technician training to ensure optimal performance, reliability, and longevity of chiller systems. The agreement emphasizes proactive maintenance strategies, automated scheduling, and detailed issue-tracking to prevent failures and minimize operational downtime. Trane also provides critical parts inventory management, including lead-time analysis and risk-based stocking recommendations, to ensure essential components are readily available even for hard-to-source or custom-made items. Cooling contingency planning is included to guarantee rapid response during major chiller failures, maintaining uninterrupted public services. The work is performed at over twenty countywide locations, including critical facilities such as the County Administrative Center, Sheriff’s Stations, detention centers, and public libraries. The contract does not specify a fixed term, cost value, or formal award methodology but is based on Trane’s technical superiority and comprehensive service offerings, implying a trade-off approach where non-cost factors outweigh price. The project qualifies for a categorical exemption under the California Environmental Quality Act (CEQA) under Sections 15301 and 15061(b)(3), confirming no expansion of existing use or significant environmental impact is expected. All services are performed on-site at county facilities, with acceptance occurring at the location of service. While the agreement outlines performance expectations tied to OEM expertise, technician certification, and inventory reliability, it includes no formal inspection criteria, quality standards, packaging specifications, or accounting data such as TAS or AAC codes. Payment terms, invoicing procedures, and contract administration details including the designation of a COR, COTR, or PCO are not provided. The solicitation was posted on January 28, 2026, with a signing date of January 14, 2026, and the only point of contact listed is Mike Sullivan, Senior Environmental Planner/Facilities Operations Manager, at Riverside County. No formal FAR clauses, certifications, socioeconomic representations, or clause alternates are included, reflecting a locally administered service contract outside federal acquisition regulations.