Architectural, Design, and Related Professional Services Pool

This is a MULTI-AWARD Request for Qualifications for Architectural, Design, and Related Professional Services Pool.   Prosper ISD urges all Vendors that provide these services to respond to this RFQ, even if you are a sole source of the service. Specifications are attached (see Attachments tab). Please download and read all the attachments prior to responding to this RFQ.   Bid Submissions: The bid response is due by 2:00 PM, CST, November 11, 2025.  Responses to this RFQ should be submitted online through the ION Wave e-bid system.  Although we are legally required to accept paper bids, we strongly request that bidders submit this bid electronically. Electronic bidding will eliminate errors, unnecessary work, and reduce paper. When filing this bid electronically, please do not send a paper copy as the electronic version will prevail.  Please call if your require any assistance with this submittal.  EMAILED AND/OR FAXED SUBMISSIONS WILL NOT BE ACCEPTED. Prior to the final selection, Proposers may be required to submit additional information, which the District may deem necessary to further evaluate the Proposer's qualifications.   The District reserves the right to postpone the deadline through an addendum.   Procurement results will become available after approval by the Board of Trustees.  
CONTRACT – This Proposal, when properly accepted and approved by the Prosper Independent School District School Board of Trustees, shall constitute a Contract equally binding between the successful proposer(s) and the Prosper ISD. No different or additional terms will become part of this Contract with the exception of any addendum.
TERM - The successful vendor(s) will enter into an annual contract for Architectural, Design, and Related Professional Services Pool. The initial contract period shall be effective upon Board approval and be firm for one (1) year from the date of the award. The contract, upon agreement of both the successful vendor(s) and Prosper ISD, shall automatically extend for four (4) additional one (1) year periods unless terminated by either party. Prosper ISD has the option to extend this RFQ at the end of the performance period for up to 120 days if determined to be in the best interest of the district to ensure availability of products and/or services. Prosper ISD has the option to issue subsequent RFQs as needed. The District reserves the right to award multiple Vendors to achieve the best value.  
Initial Contract Period:     November 18, 2025 - November 17, 2026 Contract YR2 (Option):    November 18, 2026 - November 17, 2027 Contract YR3 (Option):    November 18, 2027 - November 17, 2028 Contract YR4 (Option):    November 18, 2028 - November 17, 2029 Contract YR5 (Option):    November 18, 2029 - November 17, 2030  
As of the issuance date of this solicitation and continuing until the final datefor submission of proposals, contact with Prosper ISD employees, except for staff members of the Purchasing Department, is strictly prohibited. All personnel representing Prosper ISD are specifically directed not to hold meetings, conferences or technical discussions with any vendor for purposes of responding to this solicitation. Any vendor found to be acting in any way contrary to this directive will be disqualified from entering into any contract that may result from this solicitation.