Architectural Engineering Services - Veterans Affairs New Medical Center San Antonio SATOC

ARCHITECT AND ENGINEERING SERVICES

W9126G26RA040

SYNOPSIS Architect-Engineer (A-E) Services

INDEFINITE DELIVERY CONTRACT (IDC)

FOR DEPARTMENT OF VETERANS AFFAIRS (DVA) SAN ANTONIO HEALTH CARE SYSTEM FOR THE FORT WORTH DISTRICT

1. CONTRACT INFORMATION: 

The U.S. Army Corps of Engineers (USACE) Fort Worth District (SWF) intends to solicit, negotiate, and award one Unrestricted, A-E Single Award Task Order Contract (SATOC) in accordance with 40 U.S.C. Chapter 11, Selection of Architects and Engineers and Public Law (PL) 92-582 (formerly known as the Brooks Architect Engineer Act) as implemented in RFO 36.202 and DFARS Subpart 236.6. Firm will be selected for negotiation based on demonstrated competence and qualifications for the required work.  The Architecture and Engineering (A-E) Infinite Delivery Contract (IDC) requires architect engineer services to include all architectural and engineering work necessary to design and construct an approximately 1,400,000 gross square foot medical facility complex.  To include full medical facility design; medical facility planning; medical technical review assistance; construction phase services support; commissioning support; and facilitated partnering and collaborative analytics as required. 

The SATOC will have a 10-year ordering period, five-year base, with one five-year option.  Award of the contract is anticipated in November 2026.

The total ordering limitation under the SATOC is ninety million ($90,000,000) dollars or up to the unobligated value of the contract, whichever is less.  Work will be issued by negotiated firm-fixed-price (FFP) task orders.  All prime and associated subcontractor / teaming partners may be required to comply with DoD Cybersecurity Maturity Model Certification (CMMC) Program.   Each task order will identify required compliance assessment level required for the task order; the base contract requirement does not require CMMC compliance.

The primary North American Industry Classification System (NAICS) code for this procurement is 541330 (Engineering Services) with a small business size standard of $25,500,000 respectively in average annual receipts.

Large businesses that are selected must comply with RFO 52.219-9 Small Business Subcontracting Plan.  The plan is not required with this submittal but will be required with the price proposal of the firms selected for negotiations.  Small business subcontracting goal achievements are as follows:  8% Small Business, 5% Small Disadvantage Business, 3% Women-Owned Small Business, 1% Historically Underutilized Business Zone Small Business, 4% Veteran-Owned Small Business and 4% Service-Disabled Veteran Owned Small Business but may be negotiated with the selected firm based on teaming arrangements in the SF330 within the final incorporated subcontracting plan.

Firms must have a Unique Entity Identification (UEI) number and be registered in the U.S. Government’s official website System for Award Management (SAM.gov).  If you were not previously registered, please go to https://www.sam.gov.  Instructions for new registration are also located at the following link: https://sam.gov/content/entity-registration.  Offerors may obtain information on registration and annual confirmation requirements at http://www.sam.gov or by calling (866) 606-8220.

Additionally, in accordance with RFO Part 22.1303, all firms must complete their VETS-4212 report.  Information can be found at the Department of Labor website https://www.dol.gov/agencies/vets/programs/vets4212, or call the service center at 1-866-237-0275 or the VETS Service Desk via email at vets4212-customersupport@dolncc.dol.gov; you will be asked to provide your company name, Employer Identification Number (EIM), and UEI number.

2. PROJECT INFORMATION:  

The project will be on a new site of approximately 59 undeveloped acres, north of the existing hospital, owned by the San Antonio Medical Foundation.  The medical complex will include a Hospital, Administration Facility, Parking Structure, Central Utility Plant, and associated upgrades in site and infrastructure, as required.  The primary location for work performance will be in the home offices of the A-E firm and its subcontractors; however, there will be meetings held at the existing South Texas Veterans Affairs Health Care System (STVHCS) Hospital and the Fort Worth District Office for field investigations and team coordination, respectively, as required.  There may also be a need for presentations or other meetings to be held at the USACE Southwestern Division office (located in Dallas, TX) and USACE Headquarters office (located in Washington DC) in compliance with the USACE Enterprise Program Management Plan for VA mission work.   Construction of a new, approximately 1,325,000 Gross Square Feet (GSF) Hospital, construction of a new, approximately 79,000 GSF Administration building; construction of a new 2,500-stall capacity parking structure, and construction of a new Central Utility Plant (CUP).  The final Environmental Impact Study (EIS), CEQ Number  20260068, is available on the Environmental Protection Agency and DVA Environmental Program Office websites. https://cdxapps.epa.gov/cdx-enepa-II/public/action/eis/details?eisId=559599

https://department.va.gov/construction-and-facilities-management/environmental-program-office/

The following is the type of work that may be issued via task order, but is not limited to Project Planning Phase (i.e., Pre-Design); Facility Design Phase and Construction Bid documents (i.e., Design); and Construction Phase Services (CPS).  The A-E shall provide all architect and services in accordance with DVA’s technical requirements, currently found in the Technical Information Library (TIL) and other guidance as specifically cited in individual Task Orders.  Additionally, work will be managed in accordance with the program requirements listed in the joint USACE and DVA Enterprise Program Management Plan (EPgMP).  All design work will be in accordance with DVA’s technical requirements, currently found on the TIL.  It is anticipated that some Uniformed Facilities Criteria (UFC) will be directly applicable to work performed under this contract.  Updates to the documents in the TIL and UFC are anticipated throughout the duration of this contract; use of updated documents will be identified in the individual task orders. 

DVA construction funding is programmed to be fully funded in FY28, however it may be phased.  The real estate acquisition funding was included in the FY27 Presidential Budget. Task orders may require the firm to develop project phasing strategies and divide a fully coordinated design into phased bid packages to support a year-to-year progression of construction activities.

3. SELECTION CRITERIA:  The selection criteria are listed below in descending order of importance.  Criteria ‘A’ through ‘E’ are primary and will be evaluated for all offerors.  Criteria ‘F’ through ‘H’ are secondary and will only be used as tiebreakers among firms that are essentially technical equal.  The definition of recent for the purpose of this synopsis is work / experience completed within the last ten years. 

A. Specialized experience and technical competence in:

1. Design of recent healthcare facilities of similar magnitude (square foot and dollars), scope, and complexity as the project in this synopsis.  Similar scope and complexity include Master Planning of medical campuses, design and commissioning of in-patient hospitals, and phased bid packaging for construction.  The evaluation will consider additional characteristics such as application of engineering principles, means of analysis, utilization of guidance, policies, and criteria (including DVA criteria); incorporation of innovative solutions; and use of software modeling tools.

2. Collaboration experience.  Describe the firm’s experience with collaboration between design team members, including tools used and in-person, hybrid, and virtual engagements.

3. Quality management procedures.   Describe the firm’s quality management procedures.  The evaluation will consider the firm’s quality management system, quality control procedures (type and timing of reviews and compliance with ER 1110-3-12), and coordination between teams.  Firms demonstrating a third-party certified (e.g. ISO 9001 or similar) quality management system will be given greater consideration.  A detailed quality control plan is not required with this submission but will be required subsequent to award of the contract.

For sub-a. 1, the basis of evaluation will be the project descriptions in Part I, Section F of the SF 330.  For sub-criteria a.2 through a.3, the basis of the evaluation will be the description of the firm’s collaboration experience and quality management procedures in Part I, Section H of the SF 330.  Sub-criteria are all equal in importance with exception for a.3 which is less important that a.1-a.2.

B. Professional Qualifications: Responding firms shall demonstrate the professional qualifications in these key disciplines:

1. Project manager
2. Architect
3. Structural engineer
4. Mechanical engineer
5. Electrical engineer
6. Communications engineer
7. Communication Distribution Designer (RCDD)
8. Fire protection engineer
9. Civil engineer
10. Geotechnical engineer
11. Commissioning Specialist Lead
12. Medical Planner
13. Medical Equipment Planner
14. Cost Engineer/estimator

The basis of evaluation will be information provided in Part I, Section E of the SF 330.   The SF 330 shall include a matrix in Part I, Section G showing experience of the proposed lead disciplines on the projects listed in Part I, Section F of the SF 330.  The qualifications (education, professional registration, certifications) and experience (overall and relevant experience, longevity with the firm) will be considered.  All disciplines are equal in importance.  This criterion is primarily concerned with the qualifications of the key personnel and not the number of personnel.  The number of personnel is addressed under the capacity criterion below.  The key/lead personnel for each discipline should be clearly identified in Part I, Section E.  Only one resume (the lead designer of record for the discipline executing this contracts designs) will be evaluated for each key discipline. 

C. Past Performance

Recent and relevant past performance with respect to cost control, quality of work, and compliance with performance schedules will be considered.  The Contract Performance Assessment Reports System (CPARS) is the primary source of information on past performance.  CPARS will be queried for all firms submitting a SF 330.  If a CPARS has not been executed or completed for a project, a Past Performance Questionnaire (Form PPQ-0) shall be accepted for Part I, Section F projects.  Completed PPQ-0 forms should be submitted in the SF 330.  Incomplete and unsigned PPQ-0 forms will not be considered.  If deemed appropriate by the evaluation board, performance evaluations for any significant teaming partners/subcontractors who have previously been prime A-E contractors may also be considered.  Significant teaming partners/subcontractors are those firms whose qualifications are being used in Part I, Section F projects.  In addition to CPARS, the board may seek information on past performance from other sources.  If no recent or relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the offeror will receive a neutral evaluation.  A neutral rating is considered neither a positive nor negative.

D. Knowledge of local conditions:

This evaluation will consider the team’s knowledge of local conditions in the greater San Antonio, Texas area, (1) local geological features and hydrologic conditions (key disciplines are geotechnical engineer, civil engineer, and structural engineer); (2) local climatic conditions (key disciplines are mechanical engineer and architect); and (3) local construction market impact on cost estimating (key discipline is cost estimating).

The basis of evaluation will be the resumes for the key personnel provided in Part I, Section E, including any additional key discipline resumes provided, from the projects in Part I, Section F, and Collaboration Experience in Part I, Section H of the SF 330.

E. Capacity to initiate work and complete within the time parameters of the project.

The evaluation will consider the availability of an adequate number of personnel for the disciplines listed in selection criteria B above, listed in Part II of the SF 330 to evaluate the overall capacity of the team.    Capacity numbers listed outside Part II will not be considered.  Include a Part II form for each firm that is part of the proposed team.

SECONDARY SELECTION CRITERIA.  The following secondary criteria will only be used as a tie breaker among firms that are essentially technically equal.  The secondary criteria will not be co-mingled with the primary criteria in the evaluation.

F. Small Business Participation Commitment Document.

Extent of participation of Small Businesses (SB), small disadvantaged businesses (SDB), women-owned small businesses (WOSB), HUBZone small businesses, Veteran Owned small businesses Service-Disabled Veteran Owned Small Businesses, historically black colleges and universities (HBCU), and minority institutions (MI) will be measured as a percentage of the total anticipated contract effort.  The greater the participation, the greater the consideration.  Large businesses will be expected to place subcontracts to the maximum practical extent with Small and Small Disadvantaged firms in accordance with Public Law 95-507.  Only information presented in Part I, Section H of the SF 330 will be the basis for evaluation for this criterion.

G. Geographic Proximity.

This evaluation will consider the proximity of firms and key subcontractors to the existing facility location, 7400 Merton Minter, San Antonio, TX 78229, and the contribution these office(s) will make in support of the project.  The basis of the evaluation will be information submitted in Part II of the SF 330.

H. Volume of Department of War (DoW) A-E contract awards in the last 12 months.

Responding firms should cite all contract numbers, task orders and modifications, award dates and total negotiated fees for any DoW A-E contract awarded within the past twelve (12) months.  This information will assist in affecting an equitable distribution of DoW A-E contracts among qualified firms.  The basis of the evaluation will be information submitted in Part I, Section H of the SF 330.

4. SUBMITTAL REQUIREMENTS:

Interested firms having the capabilities to perform this work must submit one Standard Form (SF) 330 electronic copy using the instructions for the Procurement Integrated Enterprise Environment (PIEE) below no later than 10:00 AM Central Standard Time 21 July 2026.  Copies of the SF 330, Part II, for the prime firm and all consultants should be included in the SF 330.  Only one SF 330 Part I for the team as a whole should be included.  Include the firm’s Unique Entity ID (UEI) and CAGE Code identification numbers in SF 330, Part I, Section B, Block 5. The SF 330 form is available at: https://www.gsa.gov/reference/forms/architectengineer-qualifications. SF 330s not utilizing the GSA form must follow the same format. Submit the SF 330 in searchable PDF format with hyperlinks and bookmarks.

A minimum of five projects for the proposed team (including joint ventures and teaming partners) may be shown in Part I, Section F.  Each project is limited to two pages. Additional projects may be submitted provided the overall page limit for the SF 330 is not exceeded. A “project” is defined as work performed at one site or a single installation/campus.  An Indefinite Delivery Contract (IDC) will not be considered a “project” for the purposes of evaluation, unless it is for phased work performed at one site or a single installation/campus.  Individual Task Order contracts awarded from an IDC contract will only be considered as a single project, regardless of the number of facilities and/or the range of the scope of work (i.e. a single Task Order contract cannot be submitted as multiple projects for the submission requirements in this synopsis.)  If the offeror provides a specific task order a project, it should provide the base contract number and the task order number for reference purposes.  Project descriptions shall clearly state extent of work performed by the team, extent of design completed (for instance, preparation of design-build package; 100% design; etc.),  dates of completion for design and construction, project category type (new/renovation), design fee, and estimated or actual construction costs.  Clearly cite whether the experience is that of the prime (or joint venture), Designer of Record (DOR) for Design-Build (DB), consultant or an individual for each project in Part I, Section F.  Work cited that is experience of the prime (or joint venture) from an office other than that identified in Part I, Section C should be so labeled.  Projects (or phases of projects) with design completed before June 2016 will not be considered.  Project (or phases of projects) for which design is not complete will not be considered.  A “completed” design is defined as ready for construction (Ready to Advertise (RTA) for Design-Bid-Build (DBB) or released for construction for Design-Build (DB), Integrated Design and Construction (IDAC) or similar construction method).

Part I, Section E resumes shall provide recent (completed after June 2016) and relevant services in the key discipline role identified for this contract.  Resumes are limited to two-pages each.  Greater consideration shall be given to individuals with relevant experience within the last five years. Provide a separate employee for each stated requirement above, no dual roles. Additional personnel resumes may be submitted provided the overall page limit of the SF 330 is not exceeded.

Interviews will be held with the most highly qualified firms.  Interviews will be conducted in person after determination of the most highly qualified firms.  Firms should anticipate interview requests will be sent within three weeks of the submittal date and to be conducted in person after determination of the most highly qualified firms.  Firms should anticipate interviews to be conducted approximately one week following request.

Interested firms are reminded that subcontractors, outside associates, and consultants whose qualifications are utilized for selection and negotiated for award may not be changed without obtaining the Contracting Officer’s written consent before making any substitutions.

The SF 330 should have a total page limitation of 75 pages with Part I, Section H limited to  20 pages.  Part I, Section H listing of volume of DoW AE contract awards is excluded from the 20-page limit.  Part II is excluded from the 75-page limit.  PPQ-0s and CPARS are excluded from the page limit and should be provided within an appendix of Part I.  Graphic sheets, like organization charts, of 11 inches X 17 inches will be counted as a single page.  Tabs do not count against the page count limit, but information contained on divider tabs will not be evaluated.  For all SF 330 sections, use no smaller than 10-point font.  Note: this does not constitute as a request for proposal.  Submit electronic responses utilizing the instructions in section 6 below.

5. QUESTIONS:

Technical inquiries and questions relating to this synopsis shall be submitted via Bidder Inquiry in ProjNet at (https://www.projnet.org).  To submit and review inquiry items, prospective offerors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access.  A prospective offeror who submits a comment/question will receive an acknowledgement of their comment/question via email.  Another email to the same address will notify the prospective offeror once the reply is available for viewing.

***Please Note:  Offerors shall only submit one question per inquiry.  All inquiries containing multiple questions shall be rejected.

Project Title: San Antonio New VA Medical Center

The Bidder Inquiry Key is: 7C64JV-IDB32H

The Bidder Inquiry System will be unavailable for new inquiries ten calendar days before the due date of SF 330s in order to ensure adequate time is allotted to form an appropriate response to inquiries and amend the synopsis if necessary.

Offerors are requested to review the synopsis in its entirety and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

The ProjNet call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago) or by appointment for OCONUS.  The telephone number for the Call Center is 1-800-428-HELP.  Email to staff@projnet.info.

Instructions for first-time ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.
2. Identify the Agency.  Select agency USACE.
3. Enter the Bidder Inquiry Key listed above.
4. Enter the email address you would like to use for communication.
5. Click Continue.  A page will then open saying that a user account was not found and will ask you to create one using the provided form
6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Questions, Secret Answer, and Time Zone.  Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.
7. Click Add User.  Once this is completed you are now registered within ProjNet and are currently logged into the system.

Instructions for future ProjNet Bidder Inquiry Access:

1. For future access to ProjNet, you will not be provided any type of password.  You will utilize your Secret Question and Secret Answer to log in.
2. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.
3. Identify the Agency.  Select Agency USACE.
4. Key.  Enter the Bidder Inquiry Key listed above.
5. Email. Enter the email address you used to register previously in ProjNet.
6. Click Continue.  A page will then open asking you to enter the answer to your Secret question.
7. Enter your Secret Answer and click Login.  Once this is completed you are now logged into the system.

6. INSTRUCTIONS FOR SUBMITTING ELECTRONIC SF 330S:

All firms are required to submit their SF 330s with the minimum content as specified above.  SF 330s without the minimum content may be rejected.  SF 330s will be received until the date and time indicated above.

ELECTRONIC SF 330 SUBMISSION IS REQUIRED THROUGH PIEE Solicitation Module at https://piee.eb.mil.

Training and instructions are accessible through PIEE – Web Based Training (WBT) at https://pieetraining.eb.mil/wbt/ (For instructions specific to posting an offer, selected ‘Solicitation Module’ – ‘Proposals (Offers)’ – ‘Posting Offer’)

For Frequently Asked Questions (FAQs) and additional training, go to the DoD Procurement Toolbox – eBusiness – Solicitation Module at https://dodprocurementtoolbox.com/site-pages/solicitation-module

Although you can search, review, and open non-restricted solicitations without logging in, you must establish a personal account in the system and register for the Proposal Manager role before you are able to submit your firm’s SF 330.  This account is activated by your Contract Administrator (CAM).

Instructions for registering are as follows:

1. Navigate to https://piee.eb.mil/
2. Select New User (top right)
3. Select Register
4. Select Bendor
5. Create a User ID and Password and follow the prompts (next)
6. Create Security Questions (next)
7. Complete your User Profile Information (next)
8. Complete your Supervisor or Approving Official Information. This official will act as the CAM who will ultimately approve your account. (next)
9. Complete Roles – Step 1. Select SOL-Solicitation, Step 2. Select Proposal Manager, Step 3. Click Add Roles, Step 4. Fill in your Location Code (CAGE code) (next)
10. Provide a justification for your registration (next)

VERIFY ACCOUNT STATUS/CAPABILITIES

Once the Proposal Manger account has been approved, verify that your account is showing active under the profile page.  Also, once you click on the specified solicitation, verify that the “offer” tab is visible next to the “Solicitation” tab at the top of the page.  The SF 330 will be submitted through the “Offer” tab.  It is imperative that this is verified early in the process in order to mitigate any potential problems with the submission of your proposal.

For questions concerning your account, please contact the Helpdesk at 866-618-5988.  If you are still experiencing problems after the above-mentioned efforts have been made, please contact the Contract Specialist / Contracting Officer immediately.

In the unlikely event the PIEE system and/or Solicitation Module is not operational, and the offeror is unable to access or use the system, the Offeror shall immediately notify the Contracting Officer, Dianne K. Grimes, Dianne.k.grimes@usace.army.mil and Contract Specialist, Markeith Berry,  Markeith.j.berry@usace.army.mil .  Notification must occur prior to the submission deadline and shall be in writing through authorized email identified in the solicitation.  If an alternate method for offer submission is authorized via email due to system outages, the Offeror must obtain prior approval from the Contracting Officer to use the alternate submission method.

Ensure all documentation submitted meets supported file extensions identified in PIEE FAQs.  Narrative portions of the offer shall be in Adobe Acrobat Portable Document Format (PDF) searchable text format.  Embedded sound or video (e.g., MPEG) files are not authorized and shall not be included.

Primary Point of Contact: 

Markeith Berry  email: Markeith.j.berry@usace.army.mil

 Dianne K. Grimes  email:  Dianne.k.grimes@usace.army.mil