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Archival Material Handling and Transport Preparation

Active
Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This subcontract for the Library of Congress involves the preparation and transport of inventoried archival materials. The selected provider will be responsible for packaging Archival Master reels using archival-grade materials, ensuring all items are correctly labeled and batched, and coordinating the secure movement of these materials from the John Adams Building to a storage facility located in Ft. Meade, Maryland. The project falls under NAICS code 484220 and is managed through Contracts Services. Interested parties must submit their responses by the deadline of November 30, 2026. The primary objective is to ensure the secure delivery and preservation of microfilm reels through professional handling and transport protocols.

General Info

Package and transport Library of Congress archival reels to Ft. Meade by November 2026.

NAICS

484220 - Specialized Freight (except Used Goods) Trucking, Local

Place of Performance

DC, USA

Set-Aside

NONE

Documents

This scope was carved out of 030ADV27R0009.

The full solicitation package (6 documents), including the RFP, is on the prime solicitation, not on this scope.

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Library of Congress: Microfilm Inventory Services

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Organization & Contact Information

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AgencyLibrary Of Congress → Contracts Services
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Prepares and transports inventoried archival materials for prime contractors on Library of Congress projects. Packages Archival Master reels using archival-grade materials, ensures correct labeling and batching, and coordinates secure movement from the John Adams Building to the Ft. Meade, MD facility. Delivers securely packed and labeled microfilm reels to the off-site storage facility.

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The Library of Congress is seeking a single award Indefinite Delivery, Indefinite Quantity (IDIQ) contract to provide inventory services for Archival Master and Print Negative microfilm collection reels. This effort supports the Preservation Services Division by performing physical and intellectual verification of data elements for newly acquired and retrospectively selected collections. The scope includes creating or updating records in the FOLIO Integrated Library System, identifying microfilm bases as acetate or polyester, assessing items for preservation needs, and preparing reels for transport to an off-site storage facility in Ft Meade, Maryland. The Library anticipates inventorying between 5,000 to 10,000 reels annually, with an estimated total of 14,086 units per ordering period over five years. The contract has a minimum value of 50,000 dollars and a maximum ceiling of 2,000,000 dollars, with a performance period extending through September 1, 2033. Work is primarily performed on-site at the John Adams Building in Washington, DC. Award will be based on a Best-Value-Trade-Off competition evaluating technical project management, quality assurance processes, key personnel experience, past performance risk, and price reasonableness. Strict quality standards are enforced, with entire batches rejected if critical error rates exceed 1 percent or significant error rates exceed 3 percent. Proposals must be submitted via email to the contracting team by November 30, 2026, at 12:00 PM EST.
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