ARFQ-0211-GSD2700000006-3 | Building 8 - East Porch Door Replacement

The contract solicitation ARFQ-0211-GSD2700000006-3 seeks a vendor to replace the East Porch Door at the Governor’s Mansion in Charleston, West Virginia, as part of a one-time construction project. The scope includes complete removal and safe disposal of the existing door, frame, and hardware, followed by the installation of a new door and frame assembly, all associated hardware, and the priming and painting of new surfaces to a specified Satin Ultra White finish using Valspar DuraMax Exterior Satin Paint or equivalent with strict composition requirements including 10–25% titanium dioxide and at least 1% attapulgite clay. The work also requires coordination with Electronic Specialty Company for integration of an approved electronic locking system, full compliance with OSHA, NEC, and International Building Code standards, and adherence to the GSD Jobsite Safety Handbook. Performance must be completed within two days of notice to proceed, and all materials and labor must be supplied by the vendor, including incidental work not explicitly detailed in project plans. The solicitation follows a Lowest Price Technically Acceptable (LPTA) evaluation methodology, with award going to the lowest-priced, responsible bidder whose proposal fully meets all technical, safety, and compliance requirements. Bids must be submitted electronically through wvOASIS by August 14, 2026, at 2:30 PM WV time, with physical submissions accepted only if exceptions apply. Proposals must include signed certifications confirming non-collusion, state registration, no outstanding state debt, and compliance with vendor integrity requirements. Contractors must obtain a Contractor Visitor Badge and pass any required background checks under state code for access to the Capitol complex, maintain commercial general liability, workers’ compensation, cyber liability, and automobile insurance with the state named as additional insured, and designate a contract manager available during business hours. All work occurs at the Governor’s Mansion, with final inspection and acceptance conducted by the state agency. Invoices must be submitted to the General Services Division at the specified Charleston address or email and are contingent upon legislative funding appropriations. Pricing includes two line items totaling $17,756.01 — one for additional materials and another for tailgate delivery — with no option quantities defined, and the contract functions as a one-time purchase under an open-end master agreement structure.