ARFQ-0211-GSD2700000010-1 | Compost, Mulch, and Topsoil (Open-Ended)

The West Virginia Department of Administration, General Services Division, is soliciting bids under an open-ended master agreement for the supply of compost, mulch, and topsoil to meet ongoing construction and landscaping needs across state facilities. The solicitation, numbered ARFQ-0211-GSD2700000010-1, was posted on July 23, 2026, with responses due by August 10, 2026, and will be evaluated on a Lowest Price Technically Acceptable basis, meaning vendors must first meet strict technical specifications before price becomes the deciding factor. The materials must conform to detailed internal standards: compost must be derived from organic substrates like straw, hay, peat moss, or manure and free of contaminants; hardwood mulch must be double or triple-shredded, contain no more than 25% fine particles, be undyed, and consist entirely of natural wood without treated or recycled materials; topsoil must have a 5–10% organic content, be screened to remove stones and roots, and exhibit a sandy or clay loam texture. All deliveries are F.O.B. destination to the agency’s location in Charleston, West Virginia, and final acceptance rests with the state upon inspection. Vendors must be registered with the West Virginia Purchasing Division, hold all required state licenses and insurance—including $1 million in commercial general liability, automobile liability, and builders risk insurance covering 100% of the contract value—and submit proof of no outstanding debts to the state or its subdivisions. Additionally, vendors must designate a contract manager for daily coordination, comply with non-disclosure obligations regarding personally identifiable information, and submit quarterly purchase reports. The contract does not specify fixed quantities or a maximum value, making it an indefinite-delivery, indefinite-quantity (IDIQ) type agreement with an initial one-year term and options for up to three additional one-year renewals. Vendors seeking socioeconomic preferences for small, women-owned, or minority-owned businesses must self-certify in writing. All proposals must be submitted electronically through the wvOASIS portal, following strict formatting rules to ensure accessibility, and must include completed pricing pages, manufacturer specifications, and industry literature. The award will be made based solely on the lowest total cost among technically acceptable offers, with no formal scoring weights or qualitative ratings applied. The contract is governed by state-level clauses covering arbitration, modifications, warranty, indemnification, and insurance, with no