ARFQ-0211-GSD2700000010-1 | Compost, Mulch, and Topsoil (Open-Ended)

The contract is an open-ended, indefinite delivery/indefinite quantity (IDIQ) agreement issued by the West Virginia Department of Administration, General Services Division, for the supply of compost, mulch, and topsoil to be delivered to Charleston, West Virginia. The solicitation, numbered ARFQ-0211-GSD2700000010-1, was posted on July 23, 2026, with responses due by August 10, 2026, and is open to all qualified vendors without a set-aside category. Delivery is F.O.B. destination, meaning the vendor bears all costs and risks until materials arrive at the state agency’s location, where inspection and acceptance take place. The materials must meet strict technical specifications: mushroom compost must be derived from organic matter and manure; hardwood mulch must be undyed, double or triple shredded, contain less than 25% fine particles, have no pieces longer than eight inches, be free of recycled or treated wood, and contain no more than 1% deleterious material; topsoil must have 5–10% organic matter and a sandy or clay loam texture, screened free of debris and roots. The award will be made on a Lowest Price Technically Acceptable basis, meaning compliance with all specifications is mandatory and price is the sole deciding factor among qualified bidders. Vendors must submit pricing data electronically through the wvOASIS system, with no hard-copy submissions accepted, and must provide proof of state and local business licenses, active general liability and automobile insurance of at least $1 million per occurrence, and cyber liability coverage. The contract requires adherence to West Virginia’s confidentiality and public records laws, with all submissions treated as public documents; vendors must also certify they have no outstanding debts to the state and maintain a designated contract manager available during business hours. Background checks may be conducted on vendor employees accessing state facilities or systems, and all subcontractors must comply with the same licensing, insurance, and reporting obligations. The government retains full authority to accept or reject deliveries in whole or part, with no unilateral changes permitted to the contract terms. No contract value is stated, as pricing is to be determined by vendor submissions on Exhibit A, which were not populated in the solicitation materials. The contract will remain active until terminated, allowing for ongoing ordering as needed, with no defined term, renewal options, or volume guarantees beyond the open-ended structure.