ARFQ-0313-DEP2600000092-3 | AML - Miller Mine Drainage Phase II

The contract for AML - Miller Mine Drainage Phase II is a state-led environmental reclamation initiative administered by the West Virginia Department of Environmental Protection, aimed at addressing abandoned mine land issues through comprehensive site stabilization and drainage improvements. The work scope includes regrading slopes, installing drainage and seep collection systems, constructing riprap-lined channels, placing filter bags and compost filter socks, laying 12-inch HDPE culverts, and establishing revegetation across designated project areas. All work must conform to WVDOH Standard Specifications (2023 with 2025 supplements), AASHTO and ASTM standards, OSHA regulations, and the WVDOT Traffic Control Manual. The contract is structured as a Fixed Period Contract with a performance window of 270 days beginning upon issuance of a Notice to Proceed, and delivery orders may be issued within one year of expiration but cannot extend beyond the contract’s term. Performance is site-specific, with no fixed delivery points beyond the project locations tied to the Miller Mine site. The solicitation requires full electronic submission through the wvOASIS vendor portal by the deadline of August 6, 2026, at 2:30 PM EST, with no alternative submission methods accepted. Bidders must self-certify their small, women-owned, or minority-owned business status to qualify for state preference under West Virginia Code §5A-3-37, and must submit a subcontractor list for any entity performing over $25,000 in work. Contractors are responsible for all taxes, must not charge unapproved fees, and must comply with state privacy policies and public records laws, with all submissions considered public documents. Payment is made in arrears upon invoice submission and service completion, contingent on legislative funding and subject to termination without liability if appropriations are unavailable. The contract prohibits assignment without written consent from the agency, Attorney General, and other required entities, and all modifications must be in writing and signed by all parties. No unit pricing or total contract value is disclosed, and bid items include lump sum allowances for traffic control, quality control, and construction layout, capped as percentages of the total bid. Inspection and acceptance occur on-site by the Department’s designated engineer or inspector, with failure to meet quality standards, including 95% Modified Proctor compaction or 70% calcium carbonate equivalency for limestone, requiring correction at the contractor’s expense.