ARFQ-0402-EDD2700000004-1 | Statewide Evaluation for the 21st CCLC Program

The West Virginia Department of Education is soliciting bids for a contractor to conduct an objective and impartial statewide evaluation of the 21st Century Community Learning Centers (21st CCLC) program and its funded subgrantees. Authorized under Title IV, Part B of the Federal Elementary and Secondary Education Act, as amended by the Every Student Succeeds Act of 2015, the contract requires the services to be completed within 12 months. Key deliverables include a comprehensive Statewide Evaluation Plan submitted within 60 days of the notice to proceed, the collection and analysis of student attendance, academic outcomes, and teacher survey data, and at least one annual on-site visit to five selected subgrantees. The contract will be awarded to the vendor meeting all specifications for the lowest overall total cost, with pricing submitted as firm, fixed lump-sum bids for the initial year and a renewal year. Qualified vendors or their lead evaluators must hold at least a bachelor's degree in education and possess a minimum of three years of experience evaluating federally funded education programs under ESSA, as well as expertise in quantitative and qualitative research methods. Due to the handling of student-level data, the contractor must demonstrate strict compliance with the Family Educational Rights and Privacy Act (FERPA) and sign comprehensive confidentiality and non-disclosure agreements. All deliverables must be provided in accessible formats, including Microsoft Word, searchable PDFs, and nonproprietary machine-readable datasets. Bids must be submitted electronically through wvOASIS or delivered to the agency in Charleston, West Virginia, by October 29, 2026.