ARFQ-0512-WSH2700000001-3 | INTERCOOL P-323-50 GLYCOL

The contract solicitation ARFQ-0512-WSH2700000001-3 seeks the annual supply of Intercool P-323-50 Glycol under an open-end, indefinite-delivery arrangement with the West Virginia Office of Shared Administration on behalf of the William R. Sharpe, Jr. Hospital in Weston, WV. Deliveries are scheduled for nine times per year based on an estimated annual volume of 10,000 gallons, with pricing structured as a unit cost per gallon that will be adjusted annually according to the Consumer Price Index. The contract will be awarded using a Lowest Price Technically Acceptable methodology, where only vendors meeting all mandatory technical and compliance requirements are eligible, and award will be granted to the responder submitting the lowest total cost. All proposals must include a completed Exhibit A Pricing Page, acknowledgment of addenda, and adherence to federal funding requirements outlined in the Federal Funds Addendum, triggering compliance with 2 CFR §§ 200.317 and 200.327, including Davis-Bacon wage rates, Anti-Kickback Act provisions, Contract Work Hours and Safety Standards Act obligations, and rights to inventions. The product must be delivered F.O.B. destination to the hospital’s location, with return shipping terms requiring the vendor to provide suitable packaging upon request if original packaging is unavailable. The contract incorporates federal labor and environmental standards, including Clean Air Act compliance, and requires vendors to be registered in SAM with a valid UEI, though no specific socioeconomic set-asides are designated. Proposals must be submitted as hard copies to the Kanawha Valley Bank Building in Charleston, WV, by the deadline of August 13, 2026, with no electronic submission options permitted. Payment will be processed through the hospital’s invoice address, with no electronic invoicing system mandated. The contracting officer’s representative is Roberta A. Wagner, who serves as the primary point of contact, though no formal designation as PCO, COR, or COTR is stated. No MIL-STD packaging or labeling requirements apply, and while product identification must include the full name and associated Comm Codes, no detailed specifications for preservation, labeling, or quality standards are provided beyond functional acceptability determined by the agency upon delivery.