ARFQ-0512-WSH2700000006-1 | CHILLER AND VENTILATION MAINTENANCE

The West Virginia Office of Shared Administration, on behalf of the William R. Sharpe Jr. Hospital in Weston, is soliciting bids for an Agency Master Agreement to provide chiller and ventilation maintenance. The scope of work encompasses both regularly scheduled preventive maintenance and as-needed corrective maintenance for equipment including Bryan Boilers, AutoFlame Controls, and Systecon Pumps. Corrective maintenance projects are capped at 25,000 dollars per project, and any replacement parts exceeding 500 dollars require advance agency approval. The contract is effective for one year upon award with the possibility of renewal through mutual written consent. The award will be granted to the lowest responsible bidder who meets all technical specifications and manufacturer authorizations. Performance requires strict adherence to the National Electric Code, NFPA standards, and UL-916-PAZX listing for products. Vendors must provide a performance bond and a labor/material payment bond, each for 100 percent of the contract value, and must hold valid West Virginia Plumbers and Electricians licenses. Response times for corrective maintenance are strictly defined, requiring a response within four hours for standard requests and a site arrival within two hours for emergency requests. Compliance with federal funds requirements, including Davis-Bacon prevailing wage rates and equal employment opportunity standards, is mandatory.