ARFQ-0608-DCR2600000123-1 | Commerical Laundry Equipment Project

The contract solicitation ARFQ-0608-DCR2600000123-1 is issued by the West Virginia Division of Corrections and Rehabilitation for the replacement of two commercial washer-extractors and two commercial tumble dryers at a state correctional facility. The work requires full installation, commissioning, and handover of the new equipment within 90 calendar days of the Notice to Proceed, with all labor, materials, and incidental tasks covered under the contractor’s responsibility. The project demands strict adherence to facility security protocols, including mandatory NCIC background checks for all on-site personnel, prohibition of cell phones and tobacco use, and daily tool accountability, reflecting the high-security environment. Compliance with West Virginia public works statutes, local and federal safety regulations, and contract drawings CS101, A101, P101, M101, and E101 is required, along with submission of as-built drawings, warranty documentation, and O&M manuals in both hard and electronic formats. Award will follow the Lowest Price Technically Acceptable (LPTA) methodology, where the lowest bid among fully qualified offerors wins, with no scoring or weighting beyond pass/fail evaluation of mandatory criteria. To be eligible, vendors must hold a valid West Virginia contractor’s license, carry required insurance coverage—including commercial general liability, automobile liability, and workers’ compensation—and submit a completed Exhibit E pricing page with bid amounts in both words and numbers. A signed Drug-Free Workplace affidavit is mandatory, and failure to comply results in disqualification, with additional annual reporting required if contract value exceeds $25,000. Proposals must be submitted electronically via wvOASIS or by physical mail or fax to the Division of Administrative Services by 10:30 a.m. EST on June 9, 2026; email submissions are prohibited, and files must be unencrypted and immediately accessible. No payment office, COR, COTR, or federal accounting codes are specified, and while packaging and marking standards are absent, the contractor is responsible for daily cleanup and site protection throughout the project.