ARFQ-0608-DCR2600000125-1 | Equipment Plumbing, and Systems Maintenance and Repairs Con

The contract ARFQ-0608-DCR2600000125-1 is an open-ended master agreement issued by the West Virginia Division of Corrections and Rehabilitation for comprehensive maintenance, repair, and installation services for equipment, plumbing, and building systems across state facilities, with a primary focus on the Salem Correctional Center and Jail. It operates under a fixed-price structure with no guaranteed minimum volume, capped at a statutory maximum of $500,000 across the contract term and any renewals, and award will be made on a lowest price technically acceptable basis, where cost is the sole evaluation factor. All work must comply with West Virginia state codes, NEC, IPC, IMC, NFPA, ANSI, and OSHA standards, and contractors must supply appropriately licensed technicians with five years of experience and valid certifications including WV Electrician’s License, WV Plumber’s License, EPA 608 Certification, and WV Contractor’s License. The contractor is responsible for all labor, materials, tools, and equipment, and must adhere to strict security protocols, including controlled access without issued keys or cards, immediate reporting of lost access devices, and compliance with all facility safety and security procedures. Contractors must provide 24/7 emergency service, submit detailed service logs and reports prior to work, provide 48-hour notice before shutting down systems, and replace only manufacturer-approved parts. A one-year warranty covers all parts, labor, and newly installed systems, and reimbursement for parts requires prior agency approval, an itemized invoice, and the manufacturer’s warranty documentation—with a 20,000% markup applied to parts but not to freight or shipping. The agency retains authority over all repairs exceeding $2,500 and may choose to purchase parts directly and have the contractor install them. The contract prohibits used or refurbished commodities, mandates insurance coverage for commercial general liability and automobile liability at $1,000,000 per occurrence, and requires workers’ compensation as mandated by law. Invoicing occurs per work order or monthly, submitted directly to the facility, with payments processed in arrears under state procedures, and no electronic invoicing systems are mandated. Contract renewal is contingent on the vendor not being in default and owing no more than $1,000 in aggregate debt, and price adjustments tied to the consumer price index are allowed only upon request and limited to the lesser of the CPI change or 3%. All proposals must be submitted electronically through