ARFQ-0608-DCR2600000133-1 | Equipment Plumbing, and Systems Maintenance and Repairs Con

The contract ARFQ-0608-DCR2600000133-1, issued by the West Virginia Division of Corrections and Rehabilitation, is a master agreement for comprehensive maintenance and repair services covering equipment, plumbing, and building systems at state correctional facilities, with primary performance at Pruntytown Correctional Center and Jail in Grafton, WV. The scope includes preventative and corrective maintenance, system inspections, repairs, replacements, and installations across mechanical and control systems, requiring full compliance with industry standards such as NEC, IBC, IMC, IPC, NFPA, ANSI/ASHRAE 135-2004 (BACnet), and UL-916-PAZX. All work must meet manufacturer specifications, adhere to OSHA safety protocols, and be performed by personnel who have successfully completed NCIC background checks. The contract is structured as a term agreement with an initial one-year base period and four optional one-year renewals, potentially extending performance up to five years. Services are delivered on an as-needed basis with delivery orders valid up to one year after contract expiration. The contract is subject to a strict $500,000 spending cap under West Virginia Code §5-22-1 and funding is contingent upon legislative appropriation, rendering the contract voidable if appropriations are not secured. The award basis is Lowest Price Technically Acceptable, meaning technical compliance with specifications is a mandatory threshold and the lowest-priced acceptable offer will be selected without trade-offs. Pricing is estimated for bid evaluation only, with no specific unit or extended prices populated; the total contract value range is $0–$500,000. Invoicing must be submitted in arrears, itemized by labor, parts, and markup, to the facility where work was performed, and payments are processed upon receipt of properly documented invoices. Contractors must provide warranties for parts and systems, maintain liability and cyber insurance as required, and comply with stringent security protocols including controlled access management, immediate reporting of lost credentials, and prohibition of personal use of state resources by employees. State-specific clauses govern contract terms, including optional renewal language, liquidated damages (not included), assignment restrictions requiring approval from the Division and Attorney General’s Office, and compliance with West Virginia Code §15A-3-14. Offerors must submit documentation proving insurance, licenses, certifications, and, if applicable, self-certification for small, women-owned, or minority-owned business status