As & When Engineering, Planning & Consulting Services

Summary DetailsThis Request for Qualifications is an invitation by the District of Summerland to prospective Respondents to submit non-binding Submissions for the provision of “as and when” engineering, planning, and consulting services related to District works and infrastructure projects and land use planningPlease refer to the QBS documents for more information.Opportunity Documentsbids&tenders is the only authorized website to obtain competitive bid documents for this District of Summerland opportunity. To obtain documents online please visit https://summerland.bidsandtenders.ca. You can preview the bid documents with a Preview watermark prior to registering for the opportunity. The District of Summerland shall not be held responsible for competitive bid documents that are located on any other website.The Opportunity documents set out:The details of the services that the District is seeking; The process for submission, evaluation and award of the Contract; The proposed terms and conditions of the Contract; and The documentation that a Respondent should submit in their Quotation.Submission ProcessTo be considered, Submissions must be submitted via bids&tenders electronic bid submission functionality or by email in accordance with the instructions in the Request for Qualifications. Submissions must be received no later than the Opportunity Closing Date & Time. It is solely the responsibility of the Respondent to ensure that the Submissions are received on time. There will be no public opening.Term of EngagementThe successful Respondents should be prepared to commence work shortly after the Opportunity is awarded. The Master Agreement shall be valid for an initial period of three (3) years (April 1, 2026 to March 31, 2029), after which time no further work will be awarded pursuant to the Master Agreement.Conditions for Participation and Requirements to Request to ParticipateSubmissions not clearly demonstrating that they meet the following mandatory criteria will be excluded from further consideration in the evaluation process. Mandatory Criteria:1The Submission must be received before the Closing Date & Time, in accordance with the requirements of Section 3.1 – Opportunity Schedule2The Submission must be submitted in accordance with the requirements of Section 3.8 – Submission Process3Submission requirements include: Appendix B – Scored Criteria Form Appendix C – Pricing Form The Consultant shall provide the District with proof of the following prior to beginning work on this project:A Business License that allows the Consultant to perform work in Summerland (either a Summerland Business License or an Inter-Community/Mobile Business License from another Okanagan-Similkameen municipality). WorkSafeBC Clearance Letter (or equivalent if the Consultant operates in another jurisdiction) addressed to the District of Summerland, indicating that account is active and in good standing. Commercial General Liability Insurance coverage as per the requirements detailed in Appendix A – Form of Agreement. Automobile Liability Insurance coverage as per the requirements detailed in Appendix A – Form of Agreement. Professional Errors and Omissions Insurance coverage as per the requirements detailed in Appendix A – Form of Agreement. Professional Engineer registered with Engineers and Geoscientists of British Columbia (EGBC) or Professional Licensee Engineering with EGBC.Procurement MethodNegotiated Request for Qualifications.Procuring EntityDistrict of Summerland, 13211 Henry Ave, Summerland, BCQBS Contact PersonDana Silk, Manager of Procurement & Contract AdministrationVia bids&tenders “Submit a Question” functionality onlyThe District of Summerland is subject to the Canada-EU Comprehensive Economic Trade Agreement (Chapter Nineteen), the Canadian Free Trade Agreement (Chapter Five), and the New West Partnership Trade Agreement; however, this procurement is not expected to be within the scope of those agreements.