ASD FY26 E-Rate Access Point Licenses

Alpine School District is seeking proposals through an Invitation for Bid (IFB) for Wireless Access Point (WAP) Licensing under solicitation number ASD12192025SMM, with proposals due by December 19, 2025. The purpose of this procurement is to acquire licensing for wireless access points, preferring HP/Aruba brand equipment but permitting vendors to offer equivalent or superior products as determined solely by the District for compatibility and quality. All equipment must be new and vendors must participate in the E-Rate program, complying with all associated regulations including provision of a valid Service Provider Identification Number (SPIN) and timely filing of Service Provider Annual Certification (SPAC). Bids must be submitted electronically via the Utah Public Procurement Place through Bonfire, with strict adherence to submission deadlines and requirements to ensure responsiveness. The contract is governed by Alpine School District’s Standard Terms and Conditions dated May 9, 2025, which establish Utah as the applicable jurisdiction and include clauses addressing compliance with laws, recordkeeping, conflict of interest, indemnification, employment practices, contract modifications, and termination provisions. Award will be made on a Lowest Price Technically Acceptable basis to the lowest responsive and responsible bidder, emphasizing a fixed price with guaranteed terms and conditions prohibiting vendor modifications. The contractor acts as an independent entity responsible for transportation and delivery under F.O.B. destination terms. Inspection and acceptance occur at the destination with warranty requirements ensuring product performance and quality. Vendor prerequisites include certifications against economic boycotts, compliance with procurement ethics, and maintaining debarment status. The District reserves rights to require background checks on vendor personnel as needed. Price adjustments, if proposed, require prior written notice and approval. The contract includes standard termination clauses for convenience or cause and mandates good faith negotiations for dispute resolution, with litigation available if necessary. The procurement process is conducted fully under Utah state procurement codes and policies, with no federal FAR clauses included, reflecting the local school district context and regulatory environment.