Asphalt Materials - Quarter 3

The City of Fayetteville is seeking qualified contractors to supply asphalt materials through the third quarter of 2026 under Solicitation Number Bid 26-40, which was posted on May 24, 2026, with a response deadline of June 16, 2026. Bidders must be properly licensed professionals and are required to submit proposals via the city’s electronic bidding system, with all inquiries directed to Trevel Young, the Procurement Agent. The NAICS code 324121 indicates the solicitation pertains to petroleum and coal products manufacturing, specifically asphalt paving mixtures and blocks. While no standard FAR clauses are explicitly listed, the bid instructions incorporate provisions from AIA documents including A201-2017 and A133-2009, and require adherence to alternate proposals for products that equal or exceed specifications. Bidders must clearly label any alternate pack sizes or quantities and ensure all materials meet the required standards to avoid rejection upon delivery. Attachments such as the W-9 Form and AIA contract supplements must be submitted as part of the proposal, with each file limited to 25MB and preferred in PDF format. Delivery is expected within Arkansas, and goods must arrive in good condition, with nonconforming materials subject to return at the bidder’s expense. While no detailed packaging, labeling, or bar-coding standards are specified, the city reserves the right to inspect and accept materials upon arrival based on compliance with defined specifications. There is no formal evaluation scoring system outlined, and the award will be based on compliance with bid requirements and the ability to meet the specified material and delivery criteria for the duration of the contract period.