ASSD-0211-GSD2600000002-1 | Bldg. 1: Refurbish Pot Belly Door Closers

The West Virginia Department of Administration issued a sole-source solicitation for the refurbishment of 80 pot belly door closers and associated closer arms at Building 1 in Charleston, West Virginia, under solicitation number ASSD-0211-GSD2600000002-1. The contract was awarded non-competitively under West Virginia Code § 5A-3-10c due to the absence of any other vendor capable of performing the specialized refurbishment without detrimental effect, with New England Door Closer, Inc. selected as the sole provider. The work requires restoring each door closer to like-new operational status and appearance using existing agency-provided crates, with no component replacement permitted, and includes round-trip freight for pickup and delivery totaling $1,308. The total contract value is $15,308, comprising $14,000 for the refurbishment service at $175 per unit. Performance must be completed within 90 days of award, with delivery and acceptance occurring at the General Services Division facility at 1900 Kanawha Blvd E, Charleston, WV. No formal Federal Acquisition Regulation clauses, military standards, or federal certifications were applied, as this is a state-level procurement. Inspection and acceptance criteria are based solely on functional restoration and visual quality matching new units, with no enumerated technical standards cited. The primary point of contact is Robert W. Hovatter, who serves as the procurement specialist, while the vendor’s representative is Adam Longley. No electronic invoicing system, SAM registration, UEI, CAGE code, or socioeconomic certifications were submitted or required, and submissions must be made via physical mail to the specified Charleston address by the July 9, 2026 deadline. The contract includes no options, extensions, or additional clauses beyond the sole-source justification and agreed-upon scope.