Athletic Fields Maintenance Service

The Jefferson County Board of Education is soliciting proposals for comprehensive athletic field maintenance services for the baseball and softball fields at Jefferson County High School and Jefferson County Middle School. The scope of work includes soil and turf management, such as mowing, trimming, edging, and irrigation system maintenance, as well as specific chemical treatments including two annual fire ant treatments and one general insect application. All chemical applications must be performed by licensed applicators in accordance with safety standards and environmental regulations, and only when children are not present on the property. The contractor is required to utilize commercial-grade equipment to ensure professional results and uninterrupted service. This is a three-year contract beginning December 1, 2026, with two optional renewal years extending through December 31, 2031. Proposals are evaluated based on bid cost, company reputation, product knowledge, and experience, with a requirement for at least three references of similar scope. Selected vendors must provide proof of General Liability, Automotive, and Workers Compensation insurance, as well as a completed E-Verify Affidavit and General Contract for Services within ten days of the award. Proposals must be submitted by November 30, 2026, and any cost increases must be approved by the Athletic Director and Director of Maintenance before invoicing.